Key Responsibilities:
1. Front Office and Reception Management
o Oversee front office operations, including welcoming guests and managing the reception area.
o Handle incoming calls and direct them to the appropriate departments efficiently.
2. Executive Assistance
o Provide administrative support to the Studio Director and CEO, including calendar management, meeting scheduling, and travel coordination.
o Ensure seamless communication and follow-up on key tasks and deadlines.
3. HR and Employee Management
o Utilize the KEKA HRMS software for employee timesheet tracking and other HR functions. o Maintain a positive office atmosphere by fostering team collaboration and engagement.
4. Client and Vendor Coordination
o Act as the primary point of contact for clients and vendors, ensuring timely follow-ups and responses.
o Coordinate with the accounts department to verify invoices and dispatch them to clients.
5. Documentation and Record-Keeping
o Maintain meticulous records of office operations, client communications, and project-related documentation.
o Ensure proper storage and organization of contracts and other critical documents.
6. Project Management Support
o Familiarize with project management systems to assist in tracking project progress and deliverables.
o Leverage AI tools to draft, review, and oversee contracts.
7. General Office Administration
o Monitor office supplies, ensure smooth functioning of office equipment, and maintain a tidy work environment.
o Address any administrative issues promptly and efficiently.
Required Skills and Qualifications:
MNCJobsIndia.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.