Job Description

Key Responsibilities:
1. Front Office and Reception Management
o Oversee front office operations, including welcoming guests and managing the reception area.
o Handle incoming calls and direct them to the appropriate departments efficiently.

2. Executive Assistance
o Provide administrative support to the Studio Director and CEO, including calendar management, meeting scheduling, and travel coordination.
o Ensure seamless communication and follow-up on key tasks and deadlines.

3. HR and Employee Management
o Utilize the KEKA HRMS software for employee timesheet tracking and other HR functions. o Maintain a positive office atmosphere by fostering team collaboration and engagement.

4. Client and Vendor Coordination
o Act as the primary point of contact for clients and vendors, ensuring timely follow-ups and responses.
o Coordinate with the accounts department to verify invoices and dispatch them to clients.

5. Documentation and Record-Keeping
o Maintain meticulous records of office operations, client communications, and project-related documentation.
o Ensure proper storage and organization of contracts and other critical documents.

6. Project Management Support
o Familiarize with project management systems to assist in tracking project progress and deliverables.
o Leverage AI tools to draft, review, and oversee contracts.

7. General Office Administration
o Monitor office supplies, ensure smooth functioning of office equipment, and maintain a tidy work environment.
o Address any administrative issues promptly and efficiently.

Required Skills and Qualifications:

Proficient in using KEKA HRMS software.

Strong understanding of the Real Estate industry and its operational dynamics.

Excellent follow-up, communication, and documentation (FCD) skills.

Skilled in Google Workspace (Docs, Sheets, Slides, Gmail, etc.).

Familiarity with AI tools and basic project management software.

Exceptional organizational abilities with attention to detail.

Strong interpersonal skills to maintain client and vendor relationships.

Ability to manage office dynamics with basic HR skills.

Preferred Experience:

2-5 years of experience in a similar role, preferably in an architectural or real estate environment.

Proven experience in coordinating between multiple departments and stakeholders.

Job Types: Full-time, Permanent

Pay: ?40,000.00 - ?50,000.00 per month

Schedule:

Day shift
Application Question(s):

How mant years of experience you hold in HR as well as a Executive assistant ? Are you an Immediate Joiner?
Work Location: In person

Application Deadline: 13/07/2025
Expected Start Date: 13/07/2025