Job Description

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Job Title: Executive Assistant to CEO

Organization: SHEOWS (Saint Hardyal Educational and Orphans Welfare Society)

Location: Gurgaon/Delhi

Job Type: Full-time

Schedule: Day Shift

Work Mode: In-person

Preferred Candidates: Female

Salary Range: ?9-12 LPA

Position Overview:

SHEOWS is a leading nonprofit organization dedicated to the rescue, rehabilitation, and care of destitute and abandoned elderly individuals. We are looking for a highly organized, proactive, and dynamic Executive Assistant to support the CEO in managing day-to-day operations, strategic initiatives, and organizational communication.

The ideal candidate will be resourceful, detail-oriented, and deeply committed to the mission and values of SHEOWS. This role requires someone who can thrive in a fast-paced environment and ensure effective coordination across departments.

Additionally, the Executive Assistant will support the CEO in international business activities, particularly related to Germany, including partnership coordination, documentation, and communication.

Key Responsibilities:

1. Executive Support

- Manage the CEO's calendar, schedule appointments, and coordinate travel.

- Prepare meeting agendas, minutes, presentations, and follow-up summaries.

- Monitor, screen, and prioritize emails and calls.

2. Communication & Liaison

- Act as the primary point of contact between the CEO and internal/external stakeholders.

- Draft, edit, and send communication on behalf of the CEO.

- Ensure consistent flow of communication within the organization.

3. Meeting & Event Coordination

- Organize meetings, conferences, and speaking engagements.

- Handle logistics, materials, and follow-up.

- Support planning and execution of board meetings.

4. Project Management & Special Initiatives

- Assist with strategic projects assigned by the CEO.

- Conduct research and prepare presentations.

- Track project timelines and ensure timely deliverables.

5. International Business Support (Germany)

- Support communication with international partners, particularly in Germany.

- Manage documentation, follow-ups, and scheduling across time zones.

- Prepare international proposals, partnership documents, and reports.

- Coordinate travel, visa processes, and logistics for Germany-related activities.

- Conduct research on international donors and collaborations.

6. Confidentiality & Discretion

- Handle sensitive information with integrity.

- Maintain secure and organized records.

7. Administrative Support

- Draft and proofread letters, reports, and documents.

- Ensure smooth daily operations of the CEO's office.

- Maintain organized office documentation.

8. Time Management & Prioritization

- Assist the CEO in managing priorities and deadlines.

- Resolve scheduling conflicts.

- Anticipate requirements and prepare in advance.

Qualifications:

Education:

- Bachelor's degree or equivalent experience (nonprofit background preferred).

Experience:

- 3-5 years in executive assistance or administrative roles.

- Experience in nonprofit or corporate leadership support preferred.

Skills:

- Strong organizational skills.

- Excellent written and oral communication.

- Proficiency in MS Office and Google Workspace.

- Ability to multitask and perform under pressure.

Attributes:

- Strong interpersonal skills.

- High integrity and professionalism.

- Ability to work independently.

- Commitment to SHEOWS' mission.

Benefits:

- Competitive salary (?9-12 LPA).

- Opportunity to work in a mission-driven environment.

- Professional development and learning opportunities.

Job Type: Full-time

Pay: ?75,000.00 - ?100,000.00 per month

Benefits:

Flexible schedule Paid time off
Work Location: In person