Job Description

JOB DESCRIPTION - EXECUTIVE ASSISTANT (EA) TO CHAIRMAN

Position:

Executive Assistant to Chairman

Experience:

4-6 Years

Salary:

Negotiable

Location:

------ (Knowledge Park 2 , Greater Noida)

Gender:

------ (FEMALE)

Key Responsibilities1. Administrative Support

Manage the Chairman's daily schedule, appointments, meetings, and travel itineraries. Organize and maintain calendars, ensuring timely reminders and proper planning. Handle emails, calls, correspondence, and official communication on behalf of the Chairman. Prepare, review, and edit documents, presentations, and reports.

2. Meeting & Coordination

Schedule and coordinate high-level meetings, conferences, and board discussions. Draft and circulate meeting agendas, minutes, and follow-up actions. Liaise with internal departments, clients, government officials, and external stakeholders.

3. Travel & Event Management

Manage domestic and international travel plans, logistics, hotel bookings, and itineraries. Coordinate events, seminars, workshops, and official visits involving the Chairman.

4. Confidential & Strategic Support

Handle confidential information with absolute integrity and professionalism. Assist in reviewing business proposals, project documents, and strategic reports. Provide research support and compile data for decision-making.

5. Office & Task Management

Maintain files, databases, documents, and record systems. Track ongoing projects, deadlines, and ensure timely completion of tasks delegated by the Chairman. Manage expense reports, reimbursements, and administrative budgets related to Chairman's office.

6. Communication & Liaison

Act as the primary point of contact between the Chairman and internal/external stakeholders. Ensure smooth communication flow and quick resolution of issues. Professionally represent the Chairman during meetings and interactions when required.

Required Skills & Competencies

Excellent communication skills (written & verbal). Strong organizational and time-management skills. High level of professionalism, discretion, and confidentiality. Proficiency in MS Office (Excel, Word, PowerPoint). Ability to multitask and work under pressure. Strong interpersonal and coordination skills. Problem-solving and decision-making ability.

Qualification

Graduation / Post-Graduation (MBA preferred). Experience working with top management or senior leadership is an added advantage.
Job Type: Permanent

Pay: ?40,000.00 - ?60,000.00 per month

Benefits:

Provident Fund
Ability to commute/relocate:

Greater Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)
Experience:

Executive Assistant: 5 years (Required) Administrative Support: 5 years (Required) Communication & Liaison: 5 years (Required)
Work Location: In person