We are seeking a highly motivated and organized Executive Assistant to support the CEO. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to managing daily tasks and responsibilities. This role requires a high level of discretion and the ability to handle sensitive information with professionalism.
Key Responsibilities:
1. Administrative Support:
- Manage the CEO's calendar, schedule meetings, and coordinate appointments.
- Organize and maintain files and records, ensuring confidentiality.
- Handle correspondence, including emails, phone calls, and mail.
- Prepare and edit reports, presentations, and other documents as needed.
2. Meeting Coordination:
- Arrange and coordinate internal and external meetings, including logistics and materials preparation.
- Take detailed meeting minutes and follow up on action items.
- Assist in the preparation of agendas and ensure timely distribution of materials.
3. Travel Arrangements:
- Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Prepare travel expense reports and ensure timely reimbursement.
4. Communication Liaison:
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Manage incoming and outgoing communications on behalf of the CEO.
- Ensure effective communication flow within the organization.
5. Project Management:
- Assist in the planning and execution of special projects and initiatives.
- Track progress and provide regular updates to the CEO.
- Collaborate with other departments to ensure project alignment and completion.
6. Research and Analysis:
- Conduct research and gather information on various topics as requested by the CEO.
- Analyze data and prepare reports to support decision-making processes.
7. Event Planning:
- Organize and coordinate company events, conferences, and executive off-sites.
- Manage event logistics, including venue selection, catering, and guest lists.
8. Confidentiality and Discretion:
- Handle sensitive and confidential information with the utmost discretion.
- Maintain a high level of integrity and professionalism at all times.
9. Miscellaneous Tasks:
- Assist with personal tasks and errands for the CEO as needed.
- Support other members of the executive team as required.
Qualifications:
- Bachelor's degree in Business Administration or a related field.
- Proven experience as an executive assistant or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and prioritize tasks effectively.
- Strong attention to detail and problem-solving abilities.
- High level of discretion and confidentiality.
- Flexibility to work outside regular business hours when necessary.
Preferred Skills:
- Experience in the industry or sector relevant to the company's operations.
- Familiarity with project management tools and software.
- Ability to adapt to a fast-paced and dynamic work environment.
Working Conditions:
- Full-time position based in Ahmedabad Location.
- Occasional travel may be required.
- Competitive salary and benefits package.
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Application Process:
Interested candidates should submit their resume and a cover letter detailing their qualifications and experience. Please include references and any relevant certifications.
Important Note:
This Job is only for the Female Candidates.
Job Type: Full-time
Pay: ₹300,000.00 - ₹700,000.00 per year
Experience:
total work: 1 year (Preferred)
Work Location: In person
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