Job Description

Growexx is seeking an

Executive Assistant to CEO

, who will be closely working with the top management and will be assisting with all activities related to business operations. An initiator, who can take steps towards the betterment of the organization.
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Key Responsibilities

Manage and prioritize the CEO's calendar -- ensuring high-value meetings, focus time, and preparation materials are optimized. Maintain a master action tracker across CEO-led teams (Marketing, Sales, HR, Oracle Practice, hirin.ai). Provide weekly

priority briefings

, highlighting urgent, important, and delegable tasks. Send reminders and follow-ups to stakeholders to ensure timely completion of commitments. Summarize

meeting notes, key points, and action items

for the CEO. Maintain a

project dashboard

for all CEO-driven initiatives. Track deadlines for product launches, sales campaigns, marketing initiatives, hiring drives, and legal milestones. Follow up with responsible owners and escalate only when needed, with clear briefs and recommended solutions. Coordinate with HR on

culture, retention, and leadership initiatives

. Manage personal administrative tasks such as

travel bookings and event RSVPs

. Handle ad-hoc tasks that reduce CEO's mental load.
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Key Skills

Exceptional

organizational and time management

skills with attention to detail. Strong written and verbal

communication

skills -- able to create concise summaries and professional correspondence. High proficiency in

productivity tools

(Google Workspace / Microsoft Office, Calendar, Excel., ChatGPT & Market research). Ability to manage

project dashboards, trackers, and deadlines

using tools like Asana, Notion, Trello, or equivalent. Strong

follow-up discipline

-- ensuring nothing falls through the cracks. Professional discretion and

confidentiality

in handling sensitive information.
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Education and Experience

BBA / MBA / PGDHR with experience in IT Industry would be preferred Minimum 5 years proven experience as an Executive Assistant / Chief of Staff / Operations Coordinator supporting C-level executives
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Analytical and Personal skills

Strong organizational and time management skills Attention to detail Professional discretion and confidentiality Strong follow-up discipline Ability to work proactively and independently Ability to work in a fast-paced environment Flexibility and adaptability Strong problem-solving skills * Ability to build strong relationships with stakeholders