Job Description

Job Title: Executive Assistant to CEO

Location:

Greater Noida

Reports to:

CEO

Job Summary:

The Executive Assistant (EA) will provide high-level administrative support to the CEO in overseeing the group of hospitals, the marketing company, and healthcare expansion initiatives. This role requires a dynamic, self-motivated individual capable of managing multiple tasks and ensuring the efficient flow of information between teams. The EA will be responsible for gathering and reviewing MIS reports, ensuring timely follow-ups on key deliverables, and automating processes to increase efficiency. Strong organizational skills, attention to detail, and the ability to work in a fast-paced environment are essential.

Key Responsibilities:

1.

Administrative Support:

Provide comprehensive administrative assistance to the CEO, including scheduling meetings, managing calendars, and organizing travel.

Coordinate communication between internal and external stakeholders, ensuring smooth and timely interaction.

Prepare and edit correspondence, reports, presentations, and other documents.

Screen, prioritize, and manage incoming emails and correspondence.

2.

MIS and Reporting:

Collect, review, and summarize MIS (Management Information System) reports from various departments including hospitals, marketing, and other projects.

Ensure timely follow-up on key performance metrics and project deadlines.

Identify opportunities for streamlining reporting processes and ensure that all reports are accurate, complete, and actionable

3.

Process Automation:

Analyze current manual processes and identify areas where automation could improve efficiency and accuracy.

Collaborate with the IT and operations teams to implement automation tools and software to optimize workflows across the organization.

4.

Project Management:

Assist the CEO with planning and executing strategic initiatives, particularly in the area of healthcare expansion.

Track project timelines, deliverables, and resources, and report on progress regularly.

Facilitate communication between various teams to ensure smooth execution of projects, including marketing initiatives, hospital management, and expansion.

5.

Innovation and Problem Solving:

Proactively suggest new ideas and solutions to improve operational efficiency and effectiveness.

Provide innovative approaches to streamline processes, improve communication flows, and drive overall productivity.

6.

Liaison Between Teams:

Serve as the point of contact between the CEO and the management teams of hospitals, marketing, and other business ventures.

Follow up with departmental heads to ensure that all action items and strategic goals are progressing according to plan.

Assist in managing relationships with key external stakeholders, including vendors, partners, and international entities.

7.

Data Analysis and Reporting:

Compile, analyze, and interpret data to generate reports and presentations for the CEO.

Develop and maintain dashboards and key performance indicators (KPIs) to track hospital performance and trends.

8.

Time Management:

Help the CEO prioritize tasks, manage time effectively, and meet deadlines.

Anticipate and prepare for upcoming commitments and responsibilities.

9.

Office Organization:

Keep the CEO's office organized and well-maintained.

Order supplies and equipment as needed.

Key Skills and Competencies:

Highly Organized:

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Analytical and Process-Oriented:

Strong capability in understanding, analyzing, and improving business processes. Experience with process automation and MIS reporting is a must.

Tech-Savvy:

Proficient in using automation tools (e.g., Microsoft Power Automate, Google Apps Script) and project management software (e.g., Trello, Asana).

Communication Skills:

Strong written and verbal communication skills with the ability to liaise effectively across different levels of the organization.

Project Management:

Demonstrated experience in managing and executing projects within deadlines and budgets.

Innovative Mindset:

A proactive attitude toward identifying opportunities for improvement and implementing creative solutions.

Qualifications:

Bachelor's degree in Business Administration, Healthcare Management, or a related field. A Master's degree is a plus.

3-5 years of experience in a similar role, ideally within the healthcare or marketing sectors.

Experience with management reporting, process automation, and project management.

Ability to travel when required,.

Preferred Experience:

Familiarity with healthcare, hospital operations, and international business.

Previous experience working directly with C-suite executives.

Knowledge of automation tools and data visualization software (e.g., Tableau, Power BI) is an added advantage.

Job Type: Full-time

Pay: ?20,000.00 - ?30,000.00 per month

Schedule:

Day shift
Education:

Bachelor's (Preferred)
Experience:

total work: 1 year (Required)
Language:

English (Required)
Work Location: In person