Job Description

Provide full administrative and secretarial support at a senior level to the MD to ensure the smooth management of his day-to-day affairs, and most effective use of his time.

Responsibilities:

Process MDs correspondence, ensuring that incoming correspondence is dealt with by the MD/or on behalf of the MD, or other staff as appropriate.

Maintain MD's office systems, including data management and filing.

Maintain records of MD's contacts.

Manage MD's electronic diary, assessing priority of appointments and reallocation as necessary.

Manage MD's travel arrangements /accommodation etc.

Screen calls, enquiries and requests, and deal with them when appropriate.

Should be well versed with Al tools like Chat GPT etc. for correspondence and design templates.

Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas. pre-meeting briefings and meeting papers.

Meet and greet visitors at all levels of seniority.

Any other duties as may reasonably be required by the MD.

Requirements and Skills

Educated to degree level or equivalent.

Experienced Personal Assistant at senior management level.

Experience of electronic diary management.

Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the company.

Ability to organize and plan own work.

Excellent attention to detail, with the ability to maintain a high level of accuracy.

A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.

Ability to work on own initiative.

Ability to deal with sensitive information with discretion and to maintain confidentiality.

Excellent IT skills, including a working knowledge of presentation software packages, preferably

Job Type: Full-time

Pay: ?20,000.00 - ?35,000.00 per month

Work Location: In person