We are looking for an enthusiastic and proactive Executive Assistant to support CEO. This role will play a vital part in helping the business run smoothly behind the scenes supporting our leadership with outstanding organisational skills, a friendly attitude, and a keen eye for detail. You'll be responsible for managing busy diaries, scheduling meetings, coordinating meeting rooms, travel arrangements, arranging lunches and events, and making sure everything runs like clockwork. You'll also be asked to take minutes during formal meetings, liaise with the Facilities team for any requests or queries, and help ensure our executives stay on top of their regular reporting commitments. Youll play a key part in compiling and chasing these up"keeping everything and everyone on track. Youll also work closely with other Executive Assistants and Reception staff.
Key Responsibilities:
Manage complex diaries and schedule meetings, ensuring time is well planned and efficiently used, including meetings, appointments, travel arrangements, and events
Organise and coordinate meeting rooms, video calls, and equipment needs.
Take clear and concise minutes during formal meetings and follow up on action points.
Arrange catering and logistics for key events, including quarterly planning sessions and social events.
Prepare internal and external correspondence, reports, presentations, and other documents as requested
Handle confidential information with discretion and maintain professional communication on behalf of the leaders
Manage expenses, reimbursements, and budgets for the Leaders
Collaborate with Reception and Facilities teams to resolve issues and support on-site activities.
Manage reminders and assist in the compilation of monthly reports and regulatory metrics.
Build strong working relationships with other Executive Assistants to ensure seamless support across the business.
Build subject matter expertise within the team to provide consultancy within the business.
Identify and implement best practice improvements within the Product Team
Support the embedding and continuous review of the Change Management process within the organisation.
Required Competencies:
Excellent verbal and written business communication with the ability to articulate per the audience.
Solid consulting, coaching and influencing skills with the ability to address the needs of a dynamic business environment.
Ability to objectively present and meaningfully challenge views to enhance effectiveness and drive innovation
Ability to empathize, analyze, prioritize and execute actionable in time-sensitive situations and giving utmost focus on colleague experience.
Ability to think and innovate by removing NVAs and focus on automation of existing processes.
Proficient in handling sensitive colleague data.
Education and Experience:
Graduate / Postgraduate in any discipline (HR preferred)
HR operations experience and knowledge
Experience: 0-3 Years .
Role: Office Admin
Industry Type: IT Services & Consulting
Department: Administration & Facilities
Employment Type: Full Time, Permanent
Role Category: Administration
Education
UG: Any Graduate
PG: Any Postgraduate
Key Skills
Skills highlighted with are preferred keyskills
Job Types: Full-time, Part-time, Permanent
Pay: ₹9,820.63 - ₹43,884.79 per month
Work Location: In person
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