Job Description

Key Responsibilities

1. Administrative & Secretarial Support

Manage the Director's calendar: schedule meetings, appointments, events, and follow-ups. Draft, proofread, and format official correspondence, memos, reports, presentations, circulars, and meeting documents. Maintain accurate and confidential records/file systems (digital and physical) for correspondence, minutes, institutional documents, etc. Handle travel arrangements, accommodation, visa support (if needed), and itineraries for the Director -- especially for academic travel, conferences, external visits.

2. Meeting & Event Coordination

Organize and coordinate internal/external meetings, committees, board meetings and academic events. Prepare agendas, briefing notes, minutes, follow-up actions, and distribution of materials. Ensure venues, logistics, communications, and invites are managed timely (including coordination with departments, faculty, external stakeholders).

3. Liaison & Communication

Act as liaison between the Director's office, academic departments, administrative offices, faculty, staff, students, and external stakeholders. Respond to enquiries (email/phone/in person), channel them appropriately, and ensure timely follow-up. Facilitate communication across departments for cross-functional tasks (e.g. accreditation, approvals, policy implementation, academic committees).

4. Strategic & Operational Support

Support the planning and monitoring of academic-related projects, institutional initiatives, and strategic tasks as directed by the Director. Assist in preparation of data, reports, presentations for academic reviews, accreditation, board meetings, planning committees, etc. Maintain and track institutional deadlines, deliverables, follow-ups, action items for academic departments and Director's directives.

5. Additional / Miscellaneous Duties

Provide support for ad hoc tasks and projects as assigned by the Director (may include support for events, workshops, academic visits, audits, external collaborations). Handle sensitive/ confidential information with discretion and professionalism. Assist with induction or coordination of new staff under the Directorate if needed (depending on structure).

Qualifications & Skills

Bachelor's degree (preferably in administration, management, or related field). A Master's degree is a preferable. Prior experience as a Personal Assistant / Executive Assistant -- ideally in a university / higher-education or corporate environment. Excellent organisational and time-management skills; ability to prioritise tasks effectively and manage a dynamic workload. Strong written and verbal communication skills; ability to draft formal correspondence, reports, presentations. Proficiency in office software (e.g. MS Office: Word, Excel, PowerPoint, Outlook) and other relevant tools for documentation, scheduling, records-keeping. High degree of professionalism, discretion, sensitivity to confidentiality, and ability to handle senior-level interactions with internal staff and external stakeholders. Flexible, proactive, and adaptable approach; ability to work independently, show initiative, and respond to changing priorities.

Preferred Attributes (Desirable)

Familiarity with academic institutional procedures, regulations, accreditation processes, academic governance structures. Experience in coordinating with senior leadership (e.g. deans, department heads), faculty, external stakeholders. Ability to assist in strategic planning, project coordination or academic-administrative initiatives.

Work Environment

Fast-paced academic environment with multiple priorities, frequent interactions across departments and external stakeholders. Requires discretion, confidentiality, professionalism, and capability to adapt to evolving institutional needs.
Job Types: Full-time, Permanent, Fresher, Contractual / Temporary

Pay: ?20,000.00 - ?40,000.00 per month

Benefits:

Health insurance Internet reimbursement Leave encashment Life insurance Work from home
Work Location: In person