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Executive Assistant - Sales and HR (External)
Purpose & Overall Relevance for the Organization:
To ensure that the Head of Department\'s (HOD) administrational and operational tasks are being fulfilled in a professional and efficient manner.
Key Responsibilities:

• Manage the calendar, schedule meetings and, preparing agendas and assist the HOD in staying on track with the daily schedule.
• Responsible for travel arrangements and requirements, including obtaining visas respectively.
• Provides smooth communication between the HOD\'s office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team.
• Assist HOD in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.
• Manage all incoming requests into the HOD\'s office (via mail, phone or email), and making sure they are addressed.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the HOD\'s ability to lead effectively.
• Prioritizes conflicting needs, handles matters expeditiously, proactively and follows through on projects to successful completion often with tight deadlines.
• Work with internal audiences and HOD\'s direct reports to ensure agendas and deadlines are met.
• Manage and oversee that all expenses and invoices are processed such as medical health reimbursements.
• Documenting minutes of Team meetings and other meetings as required.
• Responsible for arranging any HOD\'s offsite meetings and other functions.
• Undertake special projects under the direction of the HOD and perform other duties as needed.
• Ad-hoc support with projects, activities and tasks as needed.

Knowledge, Skills and Abilities:

• Excellent command of English
• Excellent attention to detail
• Strong work ethic
• Proactive and efficient way of working
• Excellent written and verbal communication skills
• Good influencing and negotiation skills
• Excellent organization, time management and problem-solving skills
• Excellent MS Office skills (advanced)

Requisite Education and Experience / Minimum Qualifications:

• University degree (graduate)
• Minimum 5 years\' experience in supporting senior management ideally within (sporting) apparel/fashion/shoes or FMCG industry

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE\'S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

• COURAGE: Speak up when you see an opportunity; step up when you see a need..
• OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.
• INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
• TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
• INTEGRITY: Play by the rules. Hold yourself and others accountable to our company\'s standards.
• RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.
Job Title: Executive Assistant - Sales and HR (External)
Brand: adidas
Location: Gurgaon
TEAM: Administrative
State: HR
Country/Region: IN
Contract Type: Full time
Number: 512342
Date: Jul 4, 2024
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