Job Description

Job Details-

Location-

Remote

Core Responsibilities

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Calendar & Schedule Management

+ Organize and prioritize executive's daily agenda.
+ Coordinate meetings, appointments, and events.
+ Manage travel schedules and itineraries.

Communication Management

+ Act as the gatekeeper for emails, calls, and messages.
+ Draft, proofread, and manage correspondence.
+ Liaise with internal teams, clients, and external stakeholders.

Administrative Support

+ Prepare reports, presentations, and documents.
+ Manage expense reports, budgets, and reimbursements.
+ Handle filing systems (digital and physical).

Meeting Coordination

+ Schedule, prepare agendas, and take minutes.
+ Ensure executives are well-prepared with background materials.
+ Follow up on action items

Strategic & Operational Support

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Project Assistance

+ Support executive-led projects.
+ Conduct research and compile data for decision-making.
+ Track deadlines and deliverables.

Decision Support

+ Filter information and highlight priorities.
+ Provide recommendations where appropriate.
+ Maintain confidentiality on sensitive matters.

Relationship Management

+ Build strong relationships with key contacts.
+ Represent the executive in communications or meetings as needed.
+ Maintain a professional image on behalf of the executive

Leadership & Coordination

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Team Liaison

+ Act as a bridge between the executive and team members.
+ Support coordination across departments.
+ Monitor workflows and escalate issues.

Key Skills & Attributes

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Organization & Time Management

: juggling multiple priorities effectively.

Discretion & Confidentiality

: handling sensitive information with care.

Communication

: excellent written and verbal skills.

Problem-Solving

: anticipating needs and addressing challenges proactively.

Technology

: proficient with productivity software (e.g., MS Office, Google Workspace, CRM tools).

Adaptability

: handling fast-paced, changing environments.

Tech-savvy

and quick learner with software tools.






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