Job Description

About company

White Label IQ is a US-based agency providing white-label design, development, and digital marketing services to agencies worldwide. We support our partners by acting as a reliable solution provider, allowing them to focus on their clients and business growth.

Rivulet IQ, based in Ahmedabad, India, is the execution and delivery arm of White Label IQ. Our team includes developers, designers, project managers, quality analysts, and marketing professionals who work closely with the US team to deliver high-quality solutions across platforms like WordPress, Laravel, Shopify, Vue.js, and more.

While White Label IQ leads client communication and strategic direction from the US, Rivulet IQ manages day-to-day development, execution, and delivery. Together, we operate as one cohesive and collaborative team.

We are driven by core values that shape how we work--Quality, Transparency, Listening, Communication, Accountability, and Humility. These values guide our decisions, interactions, and commitment to excellence.

Job Title:

Executive Assistant

Location:

Remote / Ahmedabad

Job Type:

Full-time

Working Hours:

6:00 PM IST to 3:00 AM IST

About role

We are seeking a proactive and highly skilled Executive Assistant to support the US President of our design and development agency. This role is essential in managing day-to-day administrative operations, facilitating communication across global teams, and contributing to the company's overall efficiency and growth. The ideal candidate is a detail-oriented multitasker with exceptional organizational and critical thinking abilities.

Key Responsibilities

Documentation & Organization

Maintain a well-organized system for company documents and records. Prepare, edit, and format reports, presentations, and other business documents.

Inbox Management

Monitor and manage the President's email inbox. Prioritize, respond to, and delegate email communication as needed.

Calendar Management

Plan and coordinate daily and weekly schedules. Organize meetings, appointments, and ensure optimal use of the President's time.

Meeting Support

Develop meeting agendas, take comprehensive notes, and prepare follow-up reports. Coordinate meetings across time zones and ensure timely communication.

Communication

Review and draft email communications on behalf of the President. Maintain professionalism and confidentiality in all correspondence.

CRM & Data Management

Organize and update internal CRM systems accurately and consistently. Ensure data integrity and follow-ups on action items.

Task Prioritization & Execution

Assist in identifying and prioritizing urgent tasks. Anticipate needs and proactively resolve issues.

Desired Skills

Minimum 5+ years of experience as an Executive Assistant or in a similar administrative role. Proficiency in CRM software and MS Office Suite. Strong organizational, multitasking, and time-management skills. Excellent verbal and written communication. Attention to detail and the ability to manage confidential information with discretion. Experience in the web design or service industry is a strong advantage.

Nice to Have

Working remotely across international teams and time zones. Experience supporting C-level executives or senior leadership. Familiarity with project collaboration tools (e.g., Notion, Slack, Trello, etc.).
Job Type: Full-time

Benefits:

Health insurance
Application Question(s):

Have you previously worked remotely to support an executive located in a different time zone? Do you have experience managing email inboxes, prioritizing critical messages, and responding on behalf of senior executives?
Experience:

Executive Assistant: 3 years (Required)
Shift availability:

Night Shift (Required)
Work Location: Remote