Job Description

Role Specification
Role Title: Executive - TMLBSL Heads Office
Reporting Manager: Senior General Manager - Head TMLBSL
Location: Pune
Purpose of the Role:
This role provides high-level administrative support to executives by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The role requires discretion and confidentiality due to the sensitive nature of the information handled.
Job Responsibilities:

• Manage town hall & data presentations, including preparing agendas and arranging 1:1 meetings/skip level meetings, conferences, seminars, workshops, events and other engagements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data to prepare reports and presentations as needed.
• Screen and prioritize communications and respond to inquiries on behalf of the executive.
• Arrange and coordinate meetings and events, including preparing agendas, taking minutes, and organizing logistics.
• Act as a liaison between the business leaders and internal/external stakeholders, including staff, clients, vendors, and other business partners.
• Manage confidential information with discretion and professionalism.
• Handle ad-hoc projects and tasks as assigned by the executive.
• Competently schedule appointments; arrange telephone and video conferences across different time zones

Stakeholder Profiles & Nature of Interactions:
Internal

• Internal stakeholders TMLBSL

External

• TML COE

Desired Candidate Profile:
1.Functional Knowledge of Skills (Must Have): Communication, MS Office skills
2.Leadership Behaviour:

• Professional demeanour and ability to interact with individuals at all levels.
• Flexibility and adaptability to changing priorities and deadlines.

3.Educational Qualification: Any Graduation
4. Language Proficiency: English
Skills & Competencies:

• 3+ years of relevant experience
• Excellent communication skills, both written and verbal.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Attention to detail and high level of accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.