Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Executive Assistant

Work Dynamics

What this job involves: \xc2\xb7

Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support

\xc2\xb7Prepare a range of non-routine correspondence according to company guidelines \xc2\xb7

Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g.contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). \xc2\xb7

Coordinate work with third-party suppliers \xe2\x80\x93 both internal and external \xe2\x80\x93 to address support needs and issues on behalf of the executive \xc2\xb7 Arrange conference calls, video conferences or data conferences occasionally involving a global audience \xc2\xb7 Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive\xe2\x80\x99s availability and obligations.

Support with travel documentation and procedures (itineraries, visa/passport procedures). \xc2\xb7 Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary \xc2\xb7 Review and sort paper-based and electronic mail, identify action required and take action where appropriate \xc2\xb7 Assist with miscellaneous complex administrative tasks (i.e.locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports) \xc2\xb7

Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed \xc2\xb7 Develop relationships with executives\xe2\x80\x99 clients and their EA\xe2\x80\x99s \xc2\xb7 Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives\xe2\x80\x99 representative to independently handle calls \xc2\xb7 May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines. \xc2\xb7 Maintain voicemail and email distribution lists Key Skills \xc2\xb7 Be able to adapt to changes in business priorities \xc2\xb7 IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook).

Sound like you? To apply you need to have:

Strong interpersonal skills with confident to interact with people at senior levels \xc2\xb7 Mastery of stakeholder\'s relationships and collaborative working with colleagues and peers of all levels. \xc2\xb7 Proactive display initiative and work well under pressure \xc2\xb7 Effective team player, flexible and with the ability to work independently \xc2\xb7 Excellent written and verbal English \xc2\xb7 Excellent organisational skills and ability to prioritize effectively \xc2\xb7 High level of accuracy \xc2\xb7 Excellent customer services skills \xc2\xb7 Ability to independently solve problems and make recommendations. \xc2\xb7 Sense of confidentiality, discretion \xc2\xb7 Strong diary management (multiple diaries) \xc2\xb7 Experience booking complex international travel Sound like you? In this role, your key responsibilities will include: \xc2\xb7 Providing an advanced level of executive support to various executives with complex organizational responsibilities. \xc2\xb7 Liaison between the executives and his/her organization. \xc2\xb7 Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment. \xc2\xb7 Requires a good understanding of the executives\xe2\x80\x99 organization, along with the business knowledge to communicate and work effectively with the executive\xe2\x80\x99s organization and clients.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

On-site \xe2\x80\x93Pune, MH

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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