Job Description

Executive Assistant to the Department of Student Welfare Head -- Chandigarh University

Overview:

The Executive Assistant to the Head of the Department of Student Welfare (DSW) at Chandigarh University plays a pivotal role in supporting student services, acting as a liaison between students, staff, and administration. The position demands strong organisational, communication, and management skills while working in a highly dynamic university environment.

Key Responsibilities

Administrative Support:

Manage the calendar, appointments, and schedule for the DSW Head. Prepare meeting agendas, minutes, and coordinate follow-ups. Draft correspondence, internal communications, and official documents.

Student Liaison:

Act as the first point of contact for student inquiries and issues, either resolving or routing them to the appropriate resources. Facilitate coordination between students and administrative offices or support services. Help organize student welfare events, counselling sessions, and workshops.

Record Keeping and Reporting:

Maintain confidential student records and departmental files. Compile reports, statistics, and data relevant to student welfare initiatives.

Project & Event Coordination:

Assist in planning, execution, and follow-up for student welfare programs and extracurricular events. Support logistics and manage communication with stakeholders.

Collaboration & Teamwork:

Work closely with diverse teams across the university, including faculty, administration, and student societies. Participate in cross-functional committees and task forces as assigned.

Required Skills & Competencies

Strong organizational & time management abilities

for handling complex schedules and multiple priorities.

Excellent verbal and written communication

in English (Hindi and Punjabi helpful).

Interpersonal skills

to collaborate with students and university staff at all levels

Proficiency in MS Office

(Word, Excel, PowerPoint) and office management tools.

Problem-solving approach

to resolve student and administrative challenges.

Discretion

in handling sensitive student information and situations.

Good to Have

Prior experience in higher education or student support roles. Familiarity with counselling processes, event management, or educational administration. Abilit to work efficiently under pressure, especially during high-admission or placement seasons.

Work Environment

Positive, team-oriented culture focused on student development and welfare. Opportunities for professional growth, training, and career advancement. High engagement with students, occasionally requiring extended hours during peak periods.
Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

Food provided Health insurance
Schedule:

Day shift
Work Location: In person