Job Description

Support the Director with day-to-day coordination, communication, and follow-ups. Manage calendar, meetings, travel, documents, and ensure tasks move to closure across teams.

Key Responsibilities

Calendar & Meetings: Plan/confirm meetings, prepare agendas, briefs, and Minutes of Meeting; track action items to closure. Communication: Draft emails/letters, create PPTs, reports, and summaries; maintain professional communication with clients, vendors, and internal teams. Follow-ups & Coordination: Drive follow-ups with Sales, HR, Accounts, SCM, and Plant; maintain trackers/MIS for priorities and deadlines. Travel & Events: Plan itineraries, tickets, hotels; organize reviews, customer visits, and small events as required. Documentation: Organize files (digital & hard copy), NDAs, contracts, and approvals; ensure timely signatures and dispatch. Confidentiality & Gatekeeping: Handle sensitive information; prioritize requests and protect the Director's time. Task Support: Basic research, data collation, expense statements, vendor coordination, and other admin tasks.

Requirements

Requirements

Experience: 3-5 years as Executive Assistant/Personal Assistant/Office Manager (preferably in a fast-paced corporate/SME).
Education: Graduate in any stream; MBA/PG preferred.

Skills:

Strong English & Hindi; clear drafting and presentation skills. MS Office (Excel, PowerPoint, Word), email, calendars; Google Workspace. Speed with spreadsheets, trackers, and meeting notes; attention to detail.
High ownership, follow-through, and time management.


Nice to Have: Exposure to Zoho (Mail/CRM/Recruit), travel bookings, and basic finance/admin processes.


Traits: Discreet, reliable, organized, and calm under pressure; ready to work extended hours when needed.

Benefits

Benefits

Competitive salary + performance-linked incentives Health insurance for self and family Learning & growth opportunities; direct exposure to leadership Subsidised meals & company transport * Professional, supportive work environment