Job Description

We are seeking a highly organized and proactive Executive Assistant & Operations Specialist to support our global HPC SoC Business Division across India, the EU, and the US.
This role combines operations management, financial coordination, contract administration, compliance oversight, and executive support, ensuring seamless execution of business processes and effective support to the VP and senior leadership.
Key Responsibilities
Financial & Budget Management

• Maintain and monitor project budgets, forecasts, and order tracking.
• Collaborate with finance and budget controllers for updates, validations, and reporting.
• Prepare and participate in monthly budget review meetings.

Purchase Orders & Invoices

• Track, manage, and file POs and invoices; ensure timely approvals.
• Approve invoices and maintain accurate financial records.

Contract & SOW Administration

• Draft, renew, and manage Statements of Work and vendor contracts.
• Facilitate legal reviews, approvals, and signature processes.
• Maintain a structured repository of all signed contracts and documents.

Procurement & Approval Processes

• Prepare and process purchase requests, expense approvals.
• Ensure completeness of supporting documentation for management approvals.

Compliance & Export Control

• Conduct supplier compliance checks under the Internal Compliance Program (ICP).
• Coordinate with export control teams for shipments.

Administrative & Operational Support

• Handle NDA requests and maintain organized documentation.
• Support India operations, including logistics, travel, events, and visitor coordination.
• Identify process improvement opportunities and implement best practices.

Executive Assistance

• Manage the VP's calendar and travel arrangements.
• Act as the primary point of contact for scheduling and coordination with internal and external stakeholders.

Qualifications

• Completed commercial training for secretary or similar.
• 10+ years of relevant professional experience in the assistant or secretarial field.
• Education qualification: Bachelor's/Master's
• Strong organizational, multitasking, and time-management skills.
• Experience in financial operations, budget tracking, and procurement workflows.
• Knowledge of contract lifecycle management, compliance, and export control processes.
• Proficiency in enterprise tools.
• Excellent communication and collaboration skills across cross-functional teams.
• High attention to detail and accuracy in record-keeping.
• Very fluent in English, both written and spoken
• High level of teamwork and initiative

Collaboration & Stakeholders

• Work closely with finance, legal, export control, IT, and management teams.
• Liaise with internal stakeholders and external vendors as required.

Company Description
Renesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure and IoT markets. Our robust product portfolio includes world-leading MCUs, SoCs, analog and power products, plus Winning Combination solutions that curate these complementary products. We are a key supplier to the world's leading manufacturers of electronics you rely on every day; you may not see our products, but they are all around you.
Renesas employs roughly 21,000 people in more than 30 countries worldwide. As a global team, our employees actively embody the Renesas Culture, our guiding principles based on five key elements: Transparent, Agile, Global, Innovative, and Entrepreneurial. Renesas believes in, and has a commitment to, diversity and inclusion, with initiatives and a leadership team dedicated to its resources and values. At Renesas, we want to build a sustainable future where technology helps make our lives easier. Join us and build your future by being part of what's next in electronics and the world.
Additional Information
Renesas is an embedded semiconductor solution provider driven by its Purpose 'To Make Our Lives Easier.' As the industry's leading expert in embedded processing with unmatched quality and system-level know-how, we have evolved to provide scalable and comprehensive semiconductor solutions for automotive, industrial, infrastructure, and IoT industries based on the broadest product portfolio, including High Performance Computing, Embedded Processing, Analog & Connectivity, and Power.
With a diverse team of over 21,000 professionals in more than 30 countries, we continue to expand our boundaries to offer enhanced user experiences through digitalization and usher into a new era of innovation. We design and develop sustainable, power-efficient solutions today that help people and communities thrive tomorrow, 'To Make Our Lives Easier.'
At Renesas, you can:

• Launch and advance your career in technical and business roles across four Product Groups and various corporate functions. You will have the opportunities to explore our hardware and software capabilities and try new things.

• Make a real impact by developing innovative products and solutions to meet our global customers' evolving needs and help make people's lives easier, safe and secure.

• Maximize your performance and wellbeing in our flexible and inclusive work environment. Our people-first culture and global support system, including the remote work option and Employee Resource Groups, will help you excel from the first day.

Are you ready to own your success and make your mark?
Join Renesas. Let's Shape the Future together.
Renesas Electronics is an equal opportunity and affirmative action employer, committed to supporting diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by law. For more information, please read our .
We have adopted a hybrid model that gives employees the ability to work remotely two days a week while ensuring that we come together as a team in the office the rest of the time. The designated in-office days are Tuesday through Thursday for innovation, collaboration and continuous learning.

Skills Required