Job Description

The position



Administrative Support

Calendar Management: Organize and maintain the schedule, including appointments, meetings, and follow-ups. Meeting Coordination: Schedule, organize, and manage Steering Committee and project team meetings, ensuring all necessary pre-meeting documents are shared in advance. Travel Arrangements: Handle travel logistics, including booking flights, accommodations, and managing travel expense reports for the Project Lead or team members. Document Preparation: Assist in drafting, editing, and finalizing correspondence, presentations, and reports.

Communication Management

Central Liaison: Serve as the primary point of contact for communication between the Steering Committee and project teams. Updates and Reporting: Draft and share regular updates, summaries, and communications to stakeholders. Information Flow: Ensure accurate and timely dissemination of information across all relevant parties.

Operational Support

Documentation Management: Maintain organized records of all project-related documents, including meeting minutes, action plans, and reports. Task Coordination: Track progress on action items and follow up with team members to ensure deadlines are met. Logistics: Organize and manage logistics for workshops, training sessions, and events.

Monitoring and Reporting

Project Tracking: Maintain project timelines, deliverables, and milestones, ensuring alignment with agreed schedules. Report Preparation: Gather data and draft monthly/quarterly progress reports for review and submission. Issue Escalation: Identify and escalate any risks or issues to the Project Lead or Steering Committee for timely resolution.

Confidentiality and Professionalism

Data Handling: Handle sensitive and confidential information with discretion and professionalism. Stakeholder Engagement: Act as a professional representative of the project team in all communications and interactions.

The requirements

Qualification:

Bachelor's degree in business administration, Project Management, or a related field.

Experience:

3-5 years of experience in executive support roles, preferably within a global or cross-cultural context.

Skills:

Exceptional organizational and multitasking abilities. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite and project management tools. Ability to work in high-pressure environments and meet tight deadlines. High level of discretion and confidentiality.

Other:

Efficient coordination and execution of all EdTech strategies.

Clear and seamless communication between the Steering Committee and execution teams.

Timely delivery of project milestones and reports.

Well-organized project records and enhanced team productivity.

Time Commitment:

Full-time role requiring regular availability during evening calls and occasional weekend calls to accommodate global time zones.

Travel:

Occasional travel as required.



Sector



General Development



About the Agency



The Aga Khan Schools (AKS) (AKS), is a network of 200 schools, more than 100 non-formal education programme centres and eight hostels in 11 countries in East Africa and South and Central Asia. It serves close to 100,000 students from the age of 18 months to adulthood each year, with the support of over 6,600 teachers and staff.AKS comprises the Aga Khan Education Services (AKES) and the Aga Khan Academies (AKA). AKES is one of the largest private, not-for-profit, non-denominational, pre-tertiary education networks in the world. AKA is an international network of non-denominational, co-educational, residential schools. Together, they aim to provide high-quality education to students across the Global South, helping them to develop into leaders who can positively impact the people in their communities. The first Aga Khan Academy opened in Mombasa (Kenya) in 2003, the second in Hyderabad (India) in 2011 and the third in Maputo (Mozambique) in 2013. The Aga Khan Academy Dhaka, which opened in 2022, is our youngest Academy and the first serving a predominantly Muslim country.



Region



South Asia



Location



India



Salary



Salary and package to attract the best candidate



Job Expires



31-Aug-2025



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