Job Description

About the Organization:
Swaniti Initiative is a social enterprise that is working at the intersection of climate, governance and last mile delivery. We believe that while the willingness and resources exist, there are fundamental gaps in the execution within communities that is the biggest crisis in the climate movement. Accordingly, Swaniti works with subnational governments to conduct microplanning exercises with consultations with community and key stakeholders to understand the pathways forward, provide technical assistance to subnational governments to provide support in program implementation and support in monitoring and delivery of programs.
Swaniti has been working across multiple geographies in the global south to unlock capital. Our three core metrics include unlocking public capital, ensuring last mile communities are directly benefitted and creating systemic changes in the public service systems. While we are continuing to focus on impact, it is critical to have a lead who has a deep understanding about monitoring, evaluation and learning. Our intention is to create an institutional capabilities to measure and document the scale of our impact and look at how learning can be replicated across the institution.
About the Position
Job Overview:
We are seeking a self-driven and highly organized Executive Assistant to support and ensure seamless operation of daily operations. The ideal candidate is proactive with a keen eye for detail and has the capacity to efficiently multitask with good communication skills. A self-starter with excellent organizational abilities, the candidate will be responsible for managing schedules, organizing meetings, and assisting with various projects.
Roles & Responsibilities:
Manage calendars, meetings, and scheduling efficiently.
Draft and proofread emails, letters, and reports with strong English proficiency.
Maintain accurate documentation, files, and confidential records.
Handle travel bookings, visa assistance, and prepare detailed itineraries.
Serve as the first point of contact for internal and external communication.
Prepare meeting agendas, take minutes, and track follow-ups on action items.
Maintain spreadsheets and trackers for ongoing tasks and priorities.
Ensure timely coordination and completion of assigned tasks.
Support day-to-day operational and administrative responsibilities of the manager.
Uphold professionalism, confidentiality, and effective communication at all times.
Requirements
Qualifications Required:
Bachelor's degree in any discipline (preferred: Business Administration/Commerce/Arts).
0-2 years of experience in an administrative/coordination or support role.
Proficiency in English (both written and verbal).
Basic understanding of office operations and corporate communication.
Familiarity with MS Office Suite / Google Workspace (Word, Excel, PowerPoint, Outlook/Gmail).
Can join on Immediate basis or early as possible
Specific Skills Requires:
Excellent English communication and fast, accurate typing ability.
Strong organizational and time-management skills.
Attention to detail and high accuracy in document handling.
Ability to multitask, prioritize, and meet deadlines.
Professional and confident email etiquette.
Good interpersonal skills and ability to collaborate with teams.
Discretion in handling sensitive and confidential information.
Benefits
Remuneration:
4.2 LPA- 4.8 LPA CTC
In case you do not hear from us within 30 days, please consider your application to be unsuccessful and your application has been retained in our database for future opportunities.

Skills Required