Job Description

*Candidates having experience in events/ exhibitions industry are highly preferable. Hospitality background will also do. Although candidates from other industries are also welcome.
We are looking for a responsible Executive Assistant to perform clerical tasks in a well-organized and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with.
Responsibilities
- Efficiently manage the executive\'s calendar, coordinating and organizing appointments, meetings, and events.
- Facilitate seamless travel arrangements, including booking flights, accommodations, and transportation for the executive.
- Draft, review, and dispatch communications on behalf of the company executive, ensuring clarity and professionalism in all correspondences.
- Take charge of meeting preparations, including gathering relevant documents and arranging meeting logistics to ensure smooth proceedings.
- Handle incoming phone calls, taking messages, and promptly relaying information to the executive.
- Prioritize and manage emails, responding to important messages on behalf of the executive as required.
- Maintain meticulous records and documents for the company executive, ensuring confidentiality and accuracy.
- Foster effective communication and coordination with internal teams, fostering collaborative efforts and streamlined operations.
Requirements
- Bachelor\'s degree in a related field or equivalent experience, providing a solid educational background for the role.
- A minimum of 2/3 years of experience as an executive assistant, demonstrating exceptional expertise in supporting senior executives.
- Excellent interpersonal skills, with the ability to build and maintain professional relationships with diverse stakeholders.
- Outstanding organizational skills, ensuring efficient time management and prioritization of tasks.
- Proficiency in using modern tools like Trello, Notion, Airtable and other relevant software to enhance task management and efficiency.
- Exceptional business communication skills, both written and verbal, exhibiting proficiency in professional correspondence.
- Proficiency in office software suites, enabling efficient document preparation and management.
- Discretion and tactfulness in handling sensitive information and confidential matters.
- Adaptability and flexibility, capable of thriving in a dynamic and fast-paced work environment.
- Proactive problem-solving abilities, anticipating needs and providing solutions to challenges.