Job Description

202505956 Gurugram, Haryana, India Bevorzugt

Description

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Key Responsibilities:

This role is perfect for someone who takes ownership, builds strong relationships quickly, and thrives under pressure. You won't just support--you'll drive impact, acting as a force multiplier to a highly analytical Executive. If you're motivated by results and want to be at the heart of a dynamic, people-focused culture, we'd love to hear from you.

Executive Support

Provide high-level administrative support to members of the Senior Leadership Team, including complex calendar management, meeting coordination, and end to end travel arrangements. Act as a point of contact for internal and external stakeholders, ensuring professional and timely communication. Handle sensitive and confidential information with discretion and professionalism. Coordinate logistics for meetings, including room bookings, catering, IT setup, and guest reception. Provide cover for other Executive Assistants during periods of absence (sickness or annual leave). Manage travel bookings and itineraries, ensuring alignment with business needs and preferences. Process and reconcile expenses accurately and in a timely manner, in line with company policy.

Project & Operational Support

Provide ad-hoc project coordination support, including tracking actions, following up with stakeholders, and preparing updates. Help implement and improve administrative processes to enhance team efficiency and effectiveness. Support event planning and team offsites, including logistics and agenda coordination. Scribe meeting minutes and follow up on actions to closure

Team & Culture

Foster a positive and collaborative team environment, contributing to a high-performance and people-focused culture. Build strong relationships across departments to facilitate seamless communication and coordination. Proactively identify opportunities to add value and improve ways of working.

Qualifications

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Experience:

Proven experience as an Executive Assistant or in a similar role Experience supporting senior/C-Suite leaders Prior experience of working in remote/hybrid environment and providing support to the leaders remotely.

Skills:

Exceptional organisational and time-management skills. Strong written and verbal communication skills. Ability to juggle multiple tasks and projects simultaneously. Proficiency in Microsoft Office Suite and other relevant software.

Attributes:

High level of professionalism and discretion. Strong attention to detail and problem-solving abilities. Ability to work independently and as part of a team. Adaptability and resilience in a fast-paced environment.

Shift timing:

Monday to Friday, 13:30 - 21:30 IST, excluding national holidays in India.