Job Description

: Executive Assistant Location: Matunga East Salary: 20,000 to 30,000/- As an Executive Assistant, you will provide comprehensive administrative and organizational support to the executive team, enabling them to focus on strategic initiatives and core business objectives. You will act as a key liaison between the executive(s) and various stakeholders, ensuring effective communication and coordination. Roles & Responsibilities: Calendar Management: Efficiently manage and organize the executive\'s schedule, including setting up meetings, appointments, and travel arrangements. Coordinate with internal and external parties to schedule and prioritize appointments. Communication: Screen and handle incoming calls, emails, and other forms of communication on behalf of the executive(s). Prepare responses and follow up as needed. Document Preparation: Prepare, edit, and proofread documents, presentations, reports, and other correspondence. Ensure accuracy and adherence to company standards. Meeting Support: Coordinate and prepare materials for meetings, including agendas, presentations, and meeting minutes. Attend meetings as required and provide support when needed. Travel Arrangements: Arrange domestic and international travel for the executive(s), including flights, accommodation, transportation, and visa processing. Relationship Management: Build and maintain positive relationships with key stakeholders, including clients, partners, and internal team members. Confidentiality: Handle sensitive and confidential information with discretion and maintain a high level of professionalism at all times. Data Management: Organize and maintain records, databases, and files in a systematic and accessible manner. Special Projects: Assist with various special projects and tasks as assigned by the executive team. Proactive Support: Anticipate the needs of the executive(s) and take proactive steps to address them effectively. Requirements: Education: Bachelor\'s degree or equivalent qualification in business administration, management, or a related field is preferred. Experience: Proven experience as an executive assistant or in a similar administrative role supporting top-level executives. Communication: Exceptional written and verbal communication skills with a high level of professionalism. Organization: Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines. Technology Proficiency: Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. Adaptability: Ability to work in a fast-paced and dynamic environment, handling multiple tasks and changing priorities. Discretion: Demonstrated ability to handle confidential information with tact and confidentiality. Problem-Solving: Strong analytical and problem-solving skills to address challenges efficiently. Interpersonal Skills: Excellent interpersonal skills with the ability to work collaboratively with individuals at all levels. Proactivity: Self-motivated and proactive in anticipating and addressing needs without constant supervision. Professionalism: Exemplary professional demeanor and ability to represent the executive(s) and the organization positively.

foundit