Job Description

1. Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
2. 5+ years administrative support experience at an executive level
3. Ability to create graphs in MS Office products
4. Ability to work a flexible schedule (Monday-Friday) and overtime as needed (with prior intimation)
Job summary
The Executive Assistant will support the AWS Commercial Operations Director(s) in the running, maintenance and upkeep of the location office along with managing the Director's schedule. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously.
Key job responsibilities
Responsibilities include (but not limiting to):
1. Schedule meetings and appointments and complete calendar management
2. Manage and complete expense reports for Director, Senior Leader(s) if applicable, and yourself as needed.
3. Maintaining center schedules, planning events, coordinating meetings, and conferences for the Center Employees
4. Own and manage conference room coordination
5. Conduct clerical duties, including responding to e-mails as needed, filing and full office management
6. Typing meeting notes, creating conference agendas and minor content curriculum creation
7. Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
8. Work with outside vendors to coordinate upkeep, and maintenance of the center
9. Coordinate work-related errands as needed
10. Track and help drive completion of key deliverables and follow up on outstanding items.
11. Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the office
12. Serve as representative on department team-building activities and peer recognition
PREFERRED QUALIFICATIONS
1. Bachelor's Degree
2. Strong analytical skills
3. Excellent written and verbal communication skills
4. Ability to learn organizational structure and the objectives of the team
5. Strong organizational and communication skills and problem solving skills
6. Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
7. Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts