Executive Assistant - Research, Personal Coordination & Financial Management
Company/Principal:
Chairman's Office, Emirates Worldwide Group
(For Personal, Business, and Research Coordination Support)
Job Type:
Full-Time | On-Site or Hybrid (India/UAE, based on preference)
Objective of the Role:
To assist the Chairman in managing and organizing daily communications, conducting deep research across various domains (real estate, investment, design, business), tracking and managing personal finances and expenditures, and handling day-to-day coordination in both personal and professional spheres.
Key Responsibilities
1. Message & Communication Management
Organize and maintain records of WhatsApp, Telegram, and Email messages.
Identify and track:
Tasks
Key instructions
Follow-ups
Information shared
Transcribe voice notes and sort screenshots or links into digital folders.
Maintain a searchable archive for past communications.
2. Web Research & Information Compilation
Conduct detailed research on:
Real estate projects (in UAE, India, Oman, etc.)
Companies and competitors
Investment options
Interior/garden designs and architectural inspirations
Summarize findings in structured formats: Excel, Word, PDF.
Compare product features, pricing, and give pros/cons analysis.
Maintain a digital knowledge base organized by topic/category.
3. Personal Financial Expense Management
Track daily/monthly personal expenses:
Cash, UPI, card, wallet, staff reimbursements
Categorize (travel, food, family, business-related, medical, etc.)
Maintain and reconcile spreadsheets regularly.
Flag irregularities or large/unusual expenses.
Assist with payments, reminders, bills, and coordination with accountants.
Prepare monthly reports and assist in budgeting.
4. Daily Schedule & Coordination
Maintain and update calendar (meetings, family appointments, tasks)
Set reminders for events, deadlines, travel, birthdays, bills, renewals.
Coordinate with internal staff, vendors, and external contacts.
Assist with planning travel, hotel bookings, appointments, deliveries, etc.
5. Administrative & Personal Support
Draft professional communication (emails, letters, follow-ups).
Prepare visual presentations or reports when needed.
Manage document folders (both digital and hard copy filing).
Handle personal tasks like ordering items, setting reminders, or follow-ups with service providers.
Ensure confidentiality and discretion at all times.
Preferred Qualifications
Bachelor's Degree in:
Business Administration (BBA/MBA)
Mass Communication / English Literature
Commerce (B.Com / M.Com)
Information Management / Design (if regular design research involved)
2-4 years of experience as an Executive Assistant / Personal Assistant / Research Analyst
Experience in working with founders, directors, or entrepreneurs is highly preferred.
Area Skils
Communication - Fluent in English (written & spoken), polite & professional
Research - Strong Google search techniques, document review, sourcing and summarizing