Job Description

: Executive Assistant (Female)*
*Position Overview*We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate the ability to handle confidential information with discretion.---
*Key Responsibilities* Administrative SupportProvide high-level administrative support to the Executive/Senior Management
Manage and maintain executive calendars, schedule appointments, and coordinate meetings
Arrange domestic and international travel, including flights, accommodations, and itineraries
Prepare agendas, presentations, reports, and correspondence as required
Handle incoming calls, emails, and correspondence on behalf of the executive
Screen and prioritize communications, ensuring timely responses
Meeting & Event CoordinationOrganize and coordinate internal and external meetings, conferences, and events
Prepare meeting materials, take minutes, and follow up on action items
Arrange refreshments, book venues, and manage logistics for meetings
Coordinate with various departments to ensure smooth execution of events
Documentation & Record ManagementMaintain organized filing systems (both physical and digital)
Prepare, edit, and proofread documents, presentations, and reports
Handle confidential documents and sensitive information with discretion
Maintain accurate records of expenses, invoices, and reimbursements
Communication & LiaisonAct as the primary point of contact between executives and internal/external stakeholders
Build and maintain positive relationships with clients, vendors, and partners
Communicate effectively on behalf of the executive when required
Coordinate with different departments to facilitate smooth workflow
Office ManagementManage office supplies and ensure availability of necessary resources
Oversee vendor relationships and coordinate with service providers
Handle personal tasks and errands for the executive as needed
Ensure the executive's workspace is organized and well-maintained
Project SupportAssist with special projects and research assignments
Track project timelines and deadlines
Compile data and prepare reports for management review
Support business development activities as required---
*Required Qualifications* EducationBachelor's degree in Business Administration, Management, or related field (preferred)
MBA or relevant postgraduate qualification is an advantage
Experience3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role
Experience supporting C-level executives preferred
Background in corporate or professional services environment is a plus
Skills & Competencies*Technical Skills:*
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with calendar management tools and scheduling software
Familiarity with video conferencing platforms (Zoom, MS Teams, Google Meet)
Basic knowledge of presentation and document design
Typing speed of 40+ WPM with accuracy
Requirements
*Professional Skills:*
Excellent verbal and written communication skills in English
Strong organizational and time management abilities
Exceptional attention to detail and accuracy
Ability to multitask and prioritise effectively
Problem-solving skills and initiative
High level of professionalism and business etiquette
*Personal Attributes:*
Discretion and ability to handle confidential information
Polished and professional demeanour
Proactive and self-motivated
Flexible and adaptable to changing priorities
Strong interpersonal skills
Ability to work independently with minimal supervision
Calm under pressure and deadline-oriented
Benefits

• Opportunity to work with a growing company.

• Fixed salary.

• Supportive and collaborative work culture.

• Learning exposure in beauty, wellness, and digital commerce

Skills Required