Job Description

Job Title:

Executive Assistant

Location:

Mumbai

CTC: Competitive Salary (Decent hike on Current CTC)

About the Role

We are looking for a proactive and well-organized Executive Assistant to support senior management with day-to-day administrative responsibilities and factory coordination activities. This role involves close interaction with factory teams, strong follow-ups, documentation handling, and communication support to ensure smooth execution of operational tasks related to factory work (TBC).

Key Responsibilities

Executive Assistance

Provide day-to-day administrative and coordination support to the Director or Factory Head Manage calendars, meetings, appointments, travel schedules, and task reminders Draft and manage emails, letters, reports, and presentations Handle confidential information with discretion and professionalism

Factory Coordination (TBC)

Coordinate with production, QC, stores, HR, purchase, logistics, and other factory departments Follow up on daily tasks, pending action items, and operational targets Track factory activities and prepare daily and weekly summaries for management Support factory meetings, inspections, reviews, and internal discussions

Documentation & Reporting

Maintain structured records including: Daily production summaries Attendance and manpower logs QC and QA follow-up trackers Purchase and vendor coordination notes Prepare MIS reports and ensure proper filing of factory-related documents

Vendor & Purchase Support

Follow up with suppliers on delivery status and required documentation such as POs, invoices, and GRNs Coordinate vendor visits and meetings at the factory or office Support purchase and planning teams with basic data entry and communication

Communication & Coordination

Act as a communication bridge between senior management and factory teams Maintain professional interaction with internal and external stakeholders Ensure timely closure of action points assigned by management

Administrative Support

Handle office supplies, courier coordination, documentation, and general admin tasks Assist HR with onboarding coordination, document verification, and basic admin support Maintain organized digital and physical filing systems

Requirements

Graduate in Commerce, Business Administration, or a related field 3-6+ years of experience as an Executive Assistant, preferably in a manufacturing or factory environment Good understanding of factory workflows including production, QC, logistics, and procurement Strong proficiency in MS Excel, MS Word, and email communication Excellent organizational, coordination, and follow-up skills Ability to multitask and work efficiently under pressure

Apply Now!

Job Type: Full-time

Application Question(s):

What is your Current CTC?(Mandatory)
If selected how soon can you join? (Write 0 if you can join immediately)
Work Location: In person