Job Description

Executive Assistant

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Functional area: Information Technology
Location: India
City: Pune
Company name: Atlas Copco (India) Private Ltd.
Date of posting: Dec 19, 2025

Your role

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We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide end-to-end support to two senior executives, the Chief Information Officer & Senior Vice President of the Atlas Copco Group based in Sweden and the General Manager of the Global IT Hub based in India. The role demands independent decision-making, strong anticipation of needs, impeccable communication, and the ability to handle confidential matters with discretion while coordinating across geographies and time zones.



Key Responsibilities:


Calendar & Scheduling Management

Own and optimize complex calendars for two executives; manage cross-time-zone scheduling.

Anticipate conflicts, add buffers, and keep executives "meeting-ready" with agendas and prep notes.

Travel & Logistics

Plan domestic/international trips, visas, itineraries, lodging, and local transport.

Prepare travel expenses claims and ensure policy compliance and timely reconciliation.

Meeting Management

Prepare agendas and briefing materials; record meeting minutes; track and chase actions to closure.

Coordinate leadership reviews, town halls, vendor meetings, and steering committees.

Communication & Correspondence

Serve as the primary point of contact; assess the urgency of emails or messages, draft responses, and escalate appropriately.

Prepare executive-level documents: presentations, briefings, and memos.

Operational & Project Support

Track key deliverables, maintain dashboards, and assist in special projects or events.

Maintain confidential records (NDAs, contracts, HR documents) with strict data hygiene.

Stakeholder & Vendor Coordination

Liaise with internal teams (Finance, HR, Legal, Procurement, Other colleagues or Executive Assistants across the globe) and external partners/vendors.

Manage recurring cadences: weekly staff meetings, monthly reviews, quarterly business updates.

Tools & Systems

Expert use of Microsoft 365 (Outlook, Teams, OneNote, SharePoint, Excel, PowerPoint, Word, Planner, Loop etc.), and collaboration workflows.

Maintain shared repositories, templates, and executive preferences.

To succeed, you will need

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Required Qualifications:

Bachelor's degree in Business Administration / Commerce / Arts or related field.

5+ years of experience supporting senior leadership (C-suite or business heads), ideally in global environments.

Excellent English communication (spoken and written); strong business writing skills.

Advanced proficiency in Microsoft 365 suits and collaboration tools: Outlook, Teams, PowerPoint, Excel, OneNote, SharePoint, Word, Loop, Planner etc.

Demonstrated ability to work independently, anticipate needs, and manage sensitive information.

Key Attributes:

Proactive & Self-Directed: Anticipates needs; acts with minimal input; owns outcomes.

High level of discretion: Handles confidential information with absolute trustworthiness.

Strong organizational skills and detail - oriented

Cultural awareness - comfortable working across different work cultures

Stakeholder Savvy: Professional presence with senior leaders and external partners

In return, we offer

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Flexible working hours A modern infrastructure providing you with the latest tools and technologies at your disposal A challenging environment which contributes to your constant learning and professional growth To be part of the data competence team which is constantly growing Depending on the country you are enrolled in group healthcare insurance plans covering your medical needs A chance to become part of a global, innovative company, supporting sustainable productivity You get the opportunity to bring revolutionary ideas fostering innovation and execute qualified ideas A friendly culture with immense professional and personal development, education and opportunities for career growth Free access to LinkedIn Learning and many other internal and external trainings

Job location

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Option 1: Hybrid

This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our Atlas Copco in Pune, India.

Contact information

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