Job Description

Job Title: Executive Assistant to Director
Location: Lower Parel
Employment Type: Full-time
Reporting To: Director, Kyozan Arts Pvt. Ltd.

Role Overview

Kyozan Arts Pvt. Ltd., a dynamic arts and culture company with a sister brand Anahata Retreats, is seeking a resourceful and detail-oriented Executive Assistant to support the Director. This role blends administrative precision with creative coordination, offering exposure to both operational and artistic domains.

Key Responsibilities

Manage the Director's calendar, travel, and meeting logistics across Kyozan Arts and Anahata Retreats Draft and refine communications, presentations, and reports for internal and external stakeholders Coordinate with artists, vendors, and partners for events, exhibitions, and retreats Track project timelines, follow-ups, and deliverables across both brands Organize team meetings, offsites, and cultural programming logistics Handle confidential documents and sensitive communications with discretion Support invoicing, import/export documentation, and vendor management across departments Maintain organized filing systems and drive Liaise with internal teams and external collaborators to ensure smooth execution Assist with hiring coordination and onboarding for creative and operational roles Conduct research to support strategic decisions and creative initiatives Monitor industry trends and flag relevant opportunities for both brands Provide occasional personal assistance to the Director as needed

Qualifications

Bachelor's degree or equivalent experience 3+ years in an Executive Assistant or similar role, preferably in the creative or hospitality sectors Strong written and verbal communication skills Proficiency in Microsoft Office & Google Suite Ability to multitask and adapt in fast-paced environments High emotional intelligence and professional discretion
Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹75,000.00 per month

Benefits:

Cell phone reimbursement Paid sick time Paid time off
Work Location: In person