Job Description

Job Title:

Executive Assistant

Department:

Administration / Office of the Director / Management

Location:

Worli

Reporting To:

[CEO / Managing Director / Group Head / Senior Management]

Job Purpose:

The Executive Assistant will provide high-level administrative and operational support to senior management, ensuring efficient day-to-day functioning of the executive office. The role requires exceptional organizational, communication, and multitasking skills, along with the ability to handle sensitive information with discretion.

Key Responsibilities:1. Administrative Support

Manage the executive's calendar, schedule appointments, and coordinate meetings. Prepare meeting agendas, minutes, and follow up on action items. Handle travel arrangements (flights, accommodation, itineraries, etc.). Draft, review, and manage correspondence, reports, and presentations.

2. Communication & Coordination

Act as a point of contact between the executive and internal/external stakeholders. Screen calls, emails, and requests, ensuring timely responses or redirection as necessary. Maintain professionalism and strict confidentiality in all communications.

3. Office & Documentation Management

Maintain organized filing systems (electronic and physical). Manage document approvals, expense reports, and reimbursements. Coordinate with HR, Admin, and Accounts teams for inter-departmental needs.

4. Project & Task Management

Assist in the preparation and tracking of key projects, reports, and presentations. Support in organizing company events, board meetings, and conferences. Conduct basic research and prepare briefing materials as required.

5. Confidential Support

Handle confidential and sensitive information with utmost discretion. Maintain records related to strategic decisions and management discussions.

Qualifications & Requirements:

Bachelor's degree in Business Administration, Management, or a related field. 3-7 years of experience as an Executive Assistant, preferably in a corporate environment. Excellent written and verbal communication skills. Strong organizational, planning, and multitasking abilities. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools. Discretion, integrity, and the ability to work under pressure.

Key Skills:

Time management & prioritization Attention to detail Stakeholder management Problem-solving & decision-making Professional demeanor & interpersonal skills

Employment Type:

Full-Time

Work Schedule:

Monday to Saturday, 9:30 AM to 6:00 PM

Job Type: Full-time

Pay: ₹12,666.77 - ₹50,424.24 per month

Benefits:

Food provided Health insurance Paid sick time Provident Fund
Work Location: In person