Job Description

The Executive Assistant will act as a liaison between the CEO, directors, and management teams, ensuring smooth communication across the board. With a strong focus on judgment, time management, and organizational skills, this individual will handle sensitive information and situations with discretion. The role demands a proactive, resourceful individual who can handle competing priorities and contribute to the Company's overall success through effective support and coordination.

Essential Duties & Responsibilities:

To perform the job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1.) Duties & Responsibilities:

Email and Calendar Management:

? Manage and organize email inbox, ensuring timely response to critical emails.

? Provide a daily summary report of incoming emails.

? File all read emails in the appropriate folders.

? Schedule, reschedule, and manage meetings using Google Calendar.

Phone System Management:

? Screen and handle incoming phone calls efficiently.

? Take accurate messages and deliver them to the relevant individuals.

? Transfer calls as needed to the appropriate departments or individuals.

? Respond to information requests by gathering and providing accurate details.

Meetings Management:

? Pre-Meetings- Send reminders 10 and 5 minutes before scheduled meetings. Confirm participant attendance. Ensure that meeting agendas are attached to invites.

? During Meetings- Take detailed and organized notes using appropriate note-taking tools (e.g., Google Docs, Evernote, AI, etc.). Ensure all meeting agenda items are addressed in the meeting.

? Post-Meetings- Distribute meeting notes and follow-up tasks to all participants. Schedule follow-up meetings as needed. Organize and store meeting notes in Google Drive under the correct folder.

Presentations and Reports Management:

? Assist with preparing presentations using PowerPoint, Google Slides, Canva, and Figma.

? Create, update, and manage ongoing reports within Netsuite. Google Drive

Organization Management:

? Organize documents by year and subject matter for easy retrieval.

? Ensure all agendas, meeting notes, and related documents are filed in their respective folders.

? Implement consistent file naming conventions for clarity and uniformity.

Recruiting and Employee Management:

? Post job listings on various job boards (Indeed, LinkedIn, PPAI, ASI).

? Screen resumes and maintains an up-to-date list of candidates, including tracking their status in the hiring process.

? Coordinate interview dates and times with candidates and send out calendar invites.

? Assist in the onboarding and offboarding process by preparing email accounts, setting up software, and providing necessary information to employees.

? Maintain a subscription and access tracking spreadsheet for all software and tools employees use. Other Admin Duties, and Tasks:

? Arrange travel and accommodations for executives and staff, including making bookings and managing travel preferences.

? Perform additional ad-hoc duties as assigned by the CEO or Directors (e.i., assisting with special projects, preparing reports, or supporting company events).

? Manage and organize incoming surveys (Excel/Google Sheets), ensuring all data is accurately recorded and reported.

? Administer quarterly surveys via Google Forms and follow up with participants as needed.

2.) Performance Evaluations:

Reviews: Quarterly reviews are to be conducted by the CEO using a set of performance metrics.

3.) Competencies:

Adaptability

,

Communications, Dependability, Planning & Organization, Problem Solving, Project Management, English Language, Use of Technology.

Education/Experience:

A minimum of 1 or 3 years experience or equivalent combination of education and experience.

Computer Skills:

Knowledge of Microsoft Office/Google Suite preferred.

Job Types: Full-time, Permanent

Pay: Up to ₹500,000.00 per year

Benefits:

Leave encashment Paid time off Provident Fund
Application Question(s):

What is your current CTC? What is your salary expectations? What is your current location?
Experience:

Executive Assistant: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person