Job Description

Job Title: Executive Assistant to Board Members
Department: Executive Office / Corporate Office
Location: BKC
Experience: 3+ years of experience in executive or board-level support roles

Job Purpose:
To provide comprehensive administrative and coordination support to Board Members, ensuring seamless communication, efficient scheduling, and smooth execution of governance and business responsibilities.

Key Responsibilities:
Administrative & Secretarial Support
Manage calendars, schedule board and committee meetings, and organize travel and logistics

Prepare and circulate meeting agendas, board packs, and presentations in coordination with relevant departments

Record and maintain minutes of board and committee meetings, and follow up on action points

Manage confidential documents, reports, and records related to board matters

Communication & Liaison
Act as the primary point of contact between Board Members and internal/external stakeholders

Draft, review, and edit correspondence, memos, and communication on behalf of the Board

Coordinate with senior leadership, legal, compliance, and other departments for governance-related documentation

Board Governance & Compliance
Ensure timely filing and documentation for board resolutions and statutory requirements

Track regulatory deadlines and compliance calendars related to board and company governance

Assist in coordinating Annual General Meetings (AGMs), shareholder communications, and other corporate events

Operational Support
Maintain a secure and well-organized repository of board documents, approvals, and historical data

Provide logistical support for board visits, conferences, and official events

Support special projects and research as requested by the Board

Key Skills & Competencies:
Excellent verbal and written communication

High level of discretion, integrity, and professionalism

Strong organizational and multitasking abilities

Proficiency in MS Office Suite (especially Word, Excel, PowerPoint, Outlook)

Good understanding of corporate governance practices (preferred)

Qualifications:
Graduate in Business Administration, Commerce, or related field (MBA or Company Secretary qualification is a plus)

3+ years of relevant experience in executive assistance or board support roles

Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: In person