Job Description

Position- Executive Assistant to Managing Director Reporting to - Managing Director

Responsibilities:

Responsible for supporting all aspects of the Managing Director's work including appointments and the diary, travel, and accommodation as required in addition to managing dates, producing agendas, minutes, and all key paperwork for meetings. Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Managing Director's schedule is followed and respected. Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals. Sets up meeting files, scheduling, and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required. Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Director's successful focus on external relations and organizational growth. Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director and staff. Work closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately. Prioritize conflicting needs; handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. Manage the Managing Director's office ensuring the proper documentation and record keeping on behalf of the CEO. Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate. Occasionally travelling with Managing Director to take notes or dictation at meetings or to provide general assistance during business trips. Deputizing for the Managing Director, making decisions and delegating work to others in his absence. Ensure the Managing Director is fully briefed on, or prepared for engagements he is involved in.
Skills/Qualifications -

Degree in a related field or equivalent experience Highly skilled in Microsoft applications; Outlook, Word, Excel and PowerPoint Ability to handle confidential information with discretion Effectively communicate with Executives, Board members, clients, and employees. High level of organizational, time management and customer relations skills. Detail-oriented, accurate and able to act autonomously with minimal supervision. Ability to work well under pressure and meet deadlines Excellent written, verbal communication skills. Willing to travel Well presented
Job Types: Full-time, Permanent

Benefits:

Cell phone reimbursement Health insurance Paid sick time Provident Fund
Language:

English (Preferred)
Work Location: In person