Job Description

Job Type:

Full Time

Job Level:

Senior

Travel:

Minimal (if any)
Takeda has been translating science into breakthrough medicines for 240 years. Every step of the way, our teams have worked together to tackle some of the most challenging problems in drug discovery and development. Today, we're a driving force behind innovative therapies that make a lasting difference to millions of patients around the world.


In R&D, all of our history and potential comes together in an environment that welcomes diversity of thought and amplifies every voice. Working closely with colleagues, you'll play a key role in bringing our rich pipeline of products forward to help patients. Come join a team that's earned trust for more than two centuries, and find out how advancing transformative therapies at Takeda will shape your bright future.

Job ID

R0158267

Date posted

07/31/2025

Location

Mumbai, Maharashtra
I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda'sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

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Job Title: Executive Assistant

Mission:

Responsible for functional activities such as filing, distributing correspondence, and/or maintaining records and processing invoices. Operate basic computer software to ensure all necessary support processes are completed within deadlines, thereby promoting excellence in service and communication with stakeholders

Purpose of the main job

To support the leadership To enhance operational efficiency by driving process optimization, follow robust processes complying with the respective framework and relevant SOPs in collaboration with cross-functional stakeholders

Main responsibilities

The individual will be providing and ensuring Secretarial and Administrative support to the multiple business stakeholders The individual

must have

experience with

SAP, Concur, Ariba, Teams & Outlook Calendar and ERP tools

Perform a variety of office management functions such as assisting in various projects, ordering budget items, renewing contracts, and preparing expense reports for the respective business leaders; oversee the maintenance of complex filing and record-keeping systems Responsible for all travel arrangements (Domestic and International) and coordinating logistics like visa, transport, hotels, etc. of respective Leaders through Takeda's designated agencies to comply with the travel policy Maintain timely concur claims management for respective Leaders Responsible for calendar management and documentation of internal and external meetings along with follow-up action. Review the minutes for future reference and business planning Responsible for all other employees in the respective departments with support related to relocation, overseas visa applications, and FOREX issuance Support all aspects related to vendor management, invoicing, contract due diligence, ordering, and stock of materials, as required External & Internal conference management

REQUIRED COMPETENCE

Required work experience related to the position

Minimum 5-6 years of relevant experience in Secretarial and Administrative roles Bachelor's degree Proven/stable performance records over the past 2-3 years

Special requirements Skills Attributes

Planning, organization & detail orientation Problem-solving & Solution Orientation Customer focus & Result orientation Analytical, Communication, presentation & MIS Skills Ability to successfully multitask with team requirements Experience working in a diverse environment with the ability to identify and resolve conflicts

Locations

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Mumbai, India

Worker Type

---------------


Employee

Worker Sub-Type

--------------------


Regular

Time Type

-------------


Full time