Job Description

You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders.

Job Summary:

As an Executive Administrative Assistant, you bring years of experience being an Executive Assistant while being very adaptable, and welcoming change. You confidently make independent decisions when handling administrative tasks. You develop an understanding of what matters to the team you are supporting, and you actively apply that knowledge to your day-to-day activities. You act as an owner and a problem solver. You possess superior communication skills, both written and oral. You are clear, concise and to the point. Your phone etiquette is excellent, and you have a sense of ownership to always follow-up when required. You know when to use tact and discretion when dealing with confidential matters.

Job Responsibilities:

Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers Process invoices and Travel and Expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures Open to taking on increased and/or new responsibilities at any time Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Required Qualifications Skills Capabilities

Bachelor degree in any stream At least 5-8 years' experience in an Executive Administrative Assistant role Strong working experience with Microsoft Word, Excel and PowerPoint Knowledge of general office procedures (e.g., scheduling, expenses, calendar management) Superior oral and written communication skills

Preferred Qualifications Skills Capabilities

Adaptable team player, Good problem-solving ability, and Effective interpersonal skills Excellent telephone etiquette Tact and good judgment in confidential situations and proven experience interacting with senior management. * Ability to adapt procedures, processes, and techniques to the completion of assignments.