Job Description

An executive assistant provides high-level administrative and operational support to senior executives, managing schedules, coordinating meetings and travel, handling communications, preparing reports and presentations, and acting as a key point of contact. This role requires strong organizational, communication, and problem-solving skills, with an emphasis on maintaining confidentiality and supporting the executive's efficiency and strategic goals. Key responsibilities include managing calendars, expense reports, special projects, and acting as a gatekeeper for information and access. Key Responsibilities

Schedule & Calendar Management:

Coordinate meetings, appointments, and complex schedules for executives and their teams.

Communication Management:

Act as a liaison, handling calls, emails, and correspondence, and serving as a gatekeeper between the executive and stakeholders.

Travel Arrangements:

Organize domestic and international travel, including flights, accommodation, and itineraries.

Report & Presentation Preparation:

Research, compile data, and prepare reports, presentations, and other documents.

Project & Task Management:

Assist with special projects, initiatives, and ad-hoc tasks as needed, sometimes delegating to other staff.

Financial Administration:

Prepare and reconcile expense reports, ensuring compliance with policies and budgetary constraints.

Information Management:

Handle, maintain, and manage sensitive and confidential information with discretion.

Event Coordination:

Plan and coordinate internal and off-site events for executives and teams.
Skills & Qualifications

Organizational & Time Management:

Excellent abilities to organize, prioritize, and manage multiple tasks in a fast-paced environment.

Communication:

Strong written and verbal communication skills.

Technical Proficiency:

Expertise in Microsoft Office Suite, Google Workspace, project management tools, and other relevant software.

Attention to Detail:

Meticulous approach to tasks to ensure accuracy and efficiency.

Discretion & Confidentiality:

Ability to handle sensitive information and maintain professionalism and trust.

Problem-Solving:

Strong problem-solving abilities to address daily challenges and unforeseen tasks.

Interpersonal Skills:

Ability to build positive relationships with internal and external stakeholders.
Typical Background

Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. A Bachelor's degree in Business Administration, Communications, or a related field is often preferred.
Job Type: Full-time

Pay: ₹50,000.00 - ₹70,000.00 per month

Language:

English (Required)
Work Location: In person