Job Description

About Vananam

Vananam, founded in September 2021 in Bangalore, India, aims to become a US$ 50 Bn conglomerate in five years, focusing on global and Bharat markets. With over 500 team members located in India, Dubai, Singapore, and the US, it spans Transit Retail, Real Estate, Hospitality, and Rewards & Loyalty sectors, targeting significant growth through stakeholder wealth creation. As a fast-growing organisation, we pride ourselves on fostering a collaborative and inclusive work culture that nurtures talent and promotes professional growth.

Position Overview

We are seeking a highly organised, proactive, and strategically inclined individual to join the Founder's Office as an Executive Assistant to the COO. The ideal candidate will provide comprehensive administrative support and also contribute to strategic planning, effective coordination, and seamless execution across key organisational initiatives.

Designation: Executive Assistant, Founder's Office

Employment Type - Full Time

Job Location - HSR Layout, Bangalore (Work from office only)

Key Responsibilities:

Strategic Support:

Assist the COO in planning, tracking, and executing strategic priorities. Support decision-making through research, data compilation, and preparation of analytical documents and presentations.

Calendar & Workflow Management:

Manage the COO's complex calendar, prioritise appointments, resolve scheduling conflicts, and ensure smooth day-to-day operations.

Communication & Coordination:

Serve as the primary liaison between the COO and internal/external stakeholders. Draft, review, and refine emails, reports, and presentations; ensure clear and timely communication.

Information & Documentation Management:

Organise and maintain confidential files, records, and briefing materials. Conduct research and compile data to support meetings and strategic discussions.

Task Prioritisation:

Handle multiple tasks simultaneously, maintaining accuracy and meeting deadlines. Anticipate operational needs and proactively resolve issues.

Meeting & Board Coordination:

Schedule and prepare for executive and board meetings. Create agendas, compile supporting documents, take minutes, and ensure follow-up on action items.

Relationship Management:

Build and maintain strong professional relationships across teams and with external partners. Represent the COO in a polished, professional, and approachable manner.

Event Planning:

Plan and coordinate corporate events, leadership retreats, conferences, and team engagements ensuring high-quality execution.

Travel Management:

Organise end to end domestic and international travel, accommodation, and logistics. Track and reconcile expenses in a timely manner.

Qualifications and Skills:

Bachelor's/Master's degree in Business Administration, Management, or a related field. Strong strategic thinking and problem-solving capabilities. Exceptional organisational and time-management skills. Excellent written and verbal communication skills. High proficiency in MS Office Suite, especially

Excel, PowerPoint, and data-driven presentations

. Ability to handle confidential information with utmost discretion. Strong stakeholder management skills and a high degree of professionalism

Additional Requirements:

Flexibility to work beyond standard business hours when required. Ability to thrive in a fast-paced, dynamic, and high-expectation environment. Proactive mindset with a strong sense of ownership.
Job Types: Full-time, Permanent

Pay: ?700,000.00 - ?900,000.00 per year

Benefits:

Food provided Health insurance Leave encashment Life insurance Paid sick time Paid time off Provident Fund Work from home
Application Question(s):

Briefly describe your current role and key responsibilities What interests you about working in the Founder's Office at Vananam, and why this role specifically? This role requires a high degree of flexibility, How flexible are you in this regard? Describe a situation where you supported a CXO or senior leader in driving an important business or strategic initiative? Current CTC Expected CTC Notice Period
Work Location: In person