Job Description

About Us:

At Alopa Herbal Healthcare, we are committed to delivering Ayurvedic healthcare solutions grounded in traditional wisdom and validated by modern science. Our mission is to promote holistic well-being through effective, natural, and safe products that support today's active lifestyles, women's health, and healthy aging.

Alopa Herbal Healthcare operates with the agility of a start-up, allowing us to remain innovative and deeply connected to meaningful impact.

Position Overview:

We are looking for a highly capable and trustworthy Executive Assistant to support the Managing Director (MD). This position is part of the CEO Office and plays a vital role in managing schedules, communications, strategic follow-ups, and operational support.

The ideal candidate will bring a high level of professionalism, organizational skill, and discretion, while being flexible and responsive in a dynamic startup environment.

Key Responsibilities :

Email and Correspondence Management

Manage the MD's inbox: filter, prioritize, and draft responses as needed Handle confidential communications with utmost discretion Proofread and manage written communication on behalf of the MD

Calendar & Schedule Management

Maintain an organized and efficient calendar for the MD Schedule meetings, appointments, and key stakeholder engagements Provide timely reminders and ensure schedule alignment with priorities

Meeting Coordination

Prepare materials for meetings: agendas, presentations, reports Attend meetings as required, take detailed notes, and track follow-up items Liaise with internal and external parties to ensure seamless execution

Document Management

Draft, edit, and review key documents and presentations Maintain structured digital and physical records for the MD's office Support with formatting, data entry, and report preparation

Travel and Logistics

Plan and coordinate travel itineraries, bookings, and local transportation Prepare travel documents and manage logistical details

Administrative and Strategic Support

Manage ad hoc requests and tasks directly from the MD Collaborate with different teams to streamline communication and workflows Act as a representative of the MD's office with professionalism and tact

Key Qualifications & Experience :

Bachelor's degree in Business Administration, Management, or a related field Proven experience as an Executive Assistant or similar high-level administrative role (1-3 yrs) Excellent command of English (written and verbal) Proficient in Microsoft Office and digital productivity tools Ability to maintain confidentiality and work under pressure

Key Competencies

Attention to detail and strong organizational skills Ability to prioritize tasks and manage time effectively Proactive, reliable, and able to anticipate the needs of the MD Strong interpersonal skills and professional demeanor Solution-oriented, adaptable, and committed to high standards
Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

Provident Fund
Schedule:

Day shift
Work Location: In person