Job Description

About JLL -
We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!
Administrative Assistant
Work Dynamics
What this job involves:
Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support
Prepare a range of non-routine correspondence according to company guidelines
Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g.contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).
Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the executive
Arrange conference calls, video conferences or data conferences occasionally involving a global audience
Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive's availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
Review and sort paper-based and electronic mail, identify action required and take action where appropriate
Assist with miscellaneous complex administrative tasks (i.e.locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
Develop relationships with executives' clients and their EA's
Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives' representative to independently handle calls
May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
Maintain voicemail and email distribution lists
Sound like you? To apply you need to be:
Be able to adapt to changes in business priorities
IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook).
Strong interpersonal skills with confident to interact with people at senior levels
Mastery of stakeholder's relationships and collaborative working with colleagues and peers of all levels.
Proactive display initiative and work well under pressure
Effective team player, flexible and with the ability to work independently
Excellent written and verbal English
Excellent organisational skills and ability to prioritize effectively
High level of accuracy
Excellent customer services skills
Ability to independently solve problems and make recommendations.
Sense of confidentiality, discretion
Strong diary management (multiple diaries)
Experience booking complex international travel
Providing an advanced level of executive support to various executives with complex organizational responsibilities.
Liaison between the executives and his/her organization.
Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment.
Requires a good understanding of the executives' organization, along with the business knowledge to communicate and work effectively with the executive's organization and clients.
What you can expect from us
You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Keep your ambitions in sight and imagine where JLL can take you...
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can't wait to see where your ambitions take you at JLL. Apply today!