Job Description

This role requires an advanced level of English communication skills and night shift availability. So please read further only if you qualify.

WORK FROM HOME

Neo Jewellery Supplies is an exciting diamond and jewellery raw materials and supplies company that is currently looking for an experienced, organized assistant to our business manager in the Vancouver office. This position requires someone who can handle multiple tasks at a time and are able to do a range of tasks on any given day without any supervision. We believe in rewarding your hard work, so a performance bonus will be given if you can provide the results to grow help grow the business.

Our clients are businesses that make or sell any kind of diamonds or jewelry. We offer a decent salary to start and there is an improvement for a suitable candidate.

This position allows you to work from anywhere as you will be supporting the operations of our office in Vancouver, Canada. You do NOT have to physically be present at our manufacturing facility in Surat.

Duties and Responsibilities

The duties and responsibilities of an Executive Assistant to the small business manager are spread across the many aspects of B2B purchasing, sales and distribution.

The position underpins senior management's efforts with clear communication, conscientiousness, and seamless administration to maintain and grow the company's operations in Canada.

Act as a key, informed contact for clients while providing reliable and timely resolution to inquiries Maintain and coordinate calendars, orders, shipments, etc. prepare estimates, invoices, and shipping labels Inventory management and maintenance Create and Maintain google sheets as per requirement Prepare and file all day to day transactional paperwork Organize and maintain filing systems, archives, and electronic files Track and process invoices, expense reports, and business credit cards Coordinate and prepare company's marketing activities such as social media content, email list and content, direct mail list and content and communication pieces

Skills & Attributes

Ability to anticipate the needs and urgency of the Manager and respond to requests with time frames given and with minimal supervision Dedicated to attaining a full understanding of the business and willing to put in extra time and effort to build their knowledge and experience Troubleshoot problems and think critically to resolve issues Follow instructions thoroughly and work well as part of a team with great interpersonal skills Strong written and verbal communication skills Strong attention to detail and adopt diligence across all activities Highly organized and exceptional self-management skills, especially when meeting deadlines and working to strict schedules Ability to work in a fast-paced environment, respond to quick turnaround times and take initiative Retain a 'can do' attitude and positive mindset

Experience

Experience in administration Experience in self/project management Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) and GSuite Experience in data entry, reporting and workflow monitoring is desired

Hours of Operation

Full-time permanent position.

Note: Our business working culture involves flexible working hours so have to be prepared to deal with emails, calls or even work during out-of-office hours at weekends and evenings.

Job Type: Full-time

Pay: ?25,000.00 - ?40,000.00 per month

Benefits:

Work from home
Application Question(s):

What is your expected pay from this role given it's requirements?
Education:

Bachelor's (Preferred)
Shift availability:

Night Shift (Preferred)
Work Location: In person