Job Description

Key Roles & Responsibilities:

1. Executive Support & Coordination

Manage the Founder's daily calendar, schedule meetings, and coordinate appointments efficiently. Handle emails, calls, and correspondence on behalf of the Founder with discretion and accuracy. Prepare meeting agendas, presentations, and reports for internal and external meetings. Record and circulate minutes of meetings, ensuring follow-ups and action points are completed on time. Coordinate travel arrangements, logistics, and itineraries for business trips and events. Handle the travel desk and perform other required administrative activities.

2. Strategic & Operational Support

Work closely with cross-functional teams (Operations, HR, Finance, Fleet, and Legal) to track strategic projects and ensure timely completion. Assist in monitoring company performance metrics and preparing business reviews or dashboards for management. Support the Founder in decision-making by conducting market research, data compilation, and business analysis as required. Maintain documentation of business plans, reports, and confidential company records.

3. Communication & Liaison

Act as the single point of contact between the Founder's Office and all internal departments. Liaise professionally with clients, partners, vendors, and other stakeholders on behalf of the Founder. Draft, review, and manage professional communications, letters, and proposals.

4. Confidentiality & Governance

Maintain absolute confidentiality of sensitive business, financial, and personal information. Ensure that all activities and documentation comply with company policies and legal requirements. Handle confidential HR and operational documents with utmost care and professionalism.

5. Project Management

Track and report progress of key initiatives driven by the Founder's Office. Identify gaps, dependencies, and areas of improvement, and proactively suggest actionable solutions. Coordinate with various departments to ensure smooth execution of business priorities.

Qualifications & Experience:

Bachelor's Degree in Business Administration, Management, or related field. 3-6 years of experience as an Executive Assistant, EA to Founders/CEOs, or in a similar strategic coordination role. Proficiency in MS Office Suite (Excel, PowerPoint, Word), Google Workspace, and project management tools (e.g., Asana, Trello, Notion) is a plus. Excellent written and verbal communication skills in Gujarati, English and Hindi. Strong organizational, time management, and multitasking abilities. High emotional intelligence, professionalism, and discretion in handling confidential information. Background in logistics, EV, startup, or operations-driven companies will be an added advantage.

Key Competencies:

Strategic thinking and problem-solving attitude. Strong interpersonal and stakeholder management skills. Should be obedient, resilient, self-motivated, aggressive, goal & target oriented, logical thinker. Proactive, resourceful, and adaptable under pressure. Integrity, reliability, and trustworthiness. Willingness to work flexible hours and travel when required.

Exp:

3-6 Years (Similar role) Education: Graduate (Business Administration/Management/Operations)

Age:

28-38 Years

Job location:

Besides White Temple, Titaanium Business Hub, 809-810, opp. Akash Empire, Bhimrad, Surat, Gujarat 395007

If interested please share your updated CV on WhatsApp +91 85108 70480

Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Internet reimbursement Provident Fund
Work Location: In person