Job Description

Job Type:

Full Time

Job Location:

Ahmedabad Remote Opportunity
We are seeking a proactive and highly skilled Executive Assistant to support the US President of our design and development agency. This role is essential in managing day-to-day administrative operations, facilitating communication across global teams, and contributing to the company's overall efficiency and growth. The ideal candidate is a detail-oriented multitasker with exceptional organizational and critical thinking abilities.

Working Hours:

6:00 PM IST to 3:00 AM IST


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Key Responsibilities

Documentation & Organization

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Maintain a well-organized system for company documents and records. Prepare, edit, and format reports, presentations, and other business documents.

Inbox Management

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Monitor and manage the President's email inbox. Prioritize, respond to, and delegate email communication as needed.

Calendar Management

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Plan and coordinate daily and weekly schedules. Organize meetings, appointments, and ensure optimal use of the President's time.

Meeting Support

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Develop meeting agendas, take comprehensive notes, and prepare follow-up reports. Coordinate meetings across time zones and ensure timely communication.

Communication

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Review and draft email communications on behalf of the President. Maintain professionalism and confidentiality in all correspondence.

CRM & Data Management

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Organize and update internal CRM systems accurately and consistently. Ensure data integrity and follow-ups on action items.

Task Prioritization & Execution

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Assist in identifying and prioritizing urgent tasks. Anticipate needs and proactively resolve issues. #

Desired Skills

Minimum 5+ years of experience as an Executive Assistant or in a similar administrative role. Proficiency in CRM software and MS Office Suite. Strong organizational, multitasking, and time-management skills. Excellent verbal and written communication. Attention to detail and the ability to manage confidential information with discretion. Experience in the web design or service industry is a strong advantage.
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Nice to Have

Working remotely across international teams and time zones. Experience supporting C-level executives or senior leadership. * Familiarity with project collaboration tools (e.g., Notion, Slack, Trello, etc.).