Job Description

General Information

Req #
WD00087846
Career area:
Administrative
Country/Region:
India
State:
Haryana
City:
Gurgaon
Date:
Wednesday, September 3, 2025
Working time:
Full-time

Additional Locations

:
India - Karn?taka - Bangalore India - Hary?na - Gurgaon India - Karn?taka - BANGALORE India - Hary?na - Gurgaon

Why Work at Lenovo

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$69 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world's largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo's continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).



This transformation together with Lenovo's world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.

Description and Requirements

Role Overview

The Executive Assistant (EA) will serve as the primary point of contact for the Executive Director, providing high-level administrative support and coordination. The role requires a detail-oriented professional with exceptional organizational, communication, and multitasking skills to manage complex schedules, travel logistics, expense reporting, and executive-level correspondence.

Key Responsibilities

1. Calendar & Meeting Management

Proactively manage and prioritize the Executive Director's calendar, ensuring optimal use of time. Schedule, coordinate, and prepare for internal and external meetings, including agenda creation and supporting materials. Anticipate conflicts, resolve scheduling challenges, and ensure timely reminders.

2. Administrative Support

Draft, review, and manage executive-level correspondence, presentations, and reports. Maintain accurate records, files, and confidential information. Act as a liaison between the Executive Director and stakeholders, ensuring professional communication.

3. Travel & Logistics

Arrange and manage complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation. Ensure smooth execution of travel with detailed itineraries and contingency planning. Track travel expenses and reconcile with finance.

4. Finance & Invoicing

Handle invoice processing, expense reports, and reimbursements in line with company policies. Coordinate with the Finance team for budget tracking, purchase orders, and vendor payments. Monitor and manage department-related administrative budgets.

5. Coordination & Stakeholder Engagement

Serve as the point of contact for internal teams, external partners, and clients on behalf of the Executive Director. Support the organization of leadership team meetings, workshops, and offsites. Ensure effective follow-up on action items and deadlines.

6. Special Projects & Additional Support

Assist in preparing presentations, data, and reports for board meetings, reviews, and leadership forums. Coordinate cross-functional initiatives as assigned. Undertake other administrative and project-based tasks to enable the Executive Director's strategic focus.

Qualifications & Skills

Bachelor's degree in Business Administration, Management, or related field preferred. 5+ years of experience as an Executive Assistant, preferably supporting senior leaders in a global organization. Strong organizational and time-management skills with proven ability to multitask. Excellent communication (written and verbal) and interpersonal skills. High proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint). Discretion and integrity in handling confidential information. Ability to work independently with minimal supervision, and adapt quickly in a fast-paced environment.

Additional Locations

:
India - Karn?taka - Bangalore India - Hary?na - Gurgaon India - Karn?taka - BANGALORE India - Hary?na - Gurgaon India India - Hary?na , India - Karn?taka
India - Karn?taka - Bangalore , India - Hary?na - Gurgaon , India - Karn?taka - BANGALORE , India - Hary?na - Gurgaon

NOTICE FOR PUBLIC

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