We are looking for an executive assistant to support our Director with various administrative and clerical tasks. The executive assistant will be responsible for handling the day-to-day activities of the Director, such as scheduling meetings and appointments, managing correspondence and communication, preparing reports and presentations, organizing travel arrangements, and maintaining records and files.
To be successful in this role, candidate should have previous experience as an executive assistant or a similar role in a chemical or related industry. candidate should also have excellent organizational, communication, and problem-solving skills, as well as a high level of professionalism. You should be able to work independently and efficiently under pressure and handle multiple tasks and deadlines.
Essential Duties and Responsibilities
:
? Act as the primary point of contact for the Director and liaise with internal and external stakeholders on behalf of the Director.
? Provide comprehensive administrative support to the Director, including managing the Director's calendar and schedule meetings and appointments.
? Coordinate travel arrangements and logistics for the Director and other staff as needed.
? To Act as a gatekeeper, screen, and prioritize incoming calls, emails, and other forms of communication, and responding or redirecting as appropriate.
? Prepare and edit correspondence, reports, presentations, and other documents for the Director.
? Coordinate and manage executive meetings, conferences, and events, including arranging logistics, preparing agendas, and taking minutes.
? Organize and maintain the Director's office, files, records, and databases.
? Conduct research and analysis on various topics related to the chemical industry and stay informed about industry trends, company updates, and relevant news, and provide updates and briefings to the Director as needed.
? Coordinate and oversee special projects assigned by the DIRECTOR, tracking progress, monitoring deadlines, and providing regular updates.
? Handle confidential and sensitive information with discretion and integrity.
? Coordinate with other departments and teams to facilitate smooth communication and collaboration.
? Serve as a liaison between the Director and staff members, relaying messages and ensuring effective communication Identify and mitigate supply chain risks, including supplier insolvency, natural disasters, and regulatory changes.
? Preparing cost estimates and managing budgets.
? Perform other duties as assigned by the Director.
Skills :
Proficiency in using productivity tools and software such as Microsoft Office Suite, email clients, and calendar management tools.
Excellent verbal and written communication skills
Strong organizational, time management, and multitasking skills
Attention to detail and accuracy.
Ability to work independently and as part of a team.
Ability to multitask, prioritize tasks, and work under pressure.
Ability to handle confidential and sensitive information with discretion and integrity.
Knowledge of the chemical industry and its regulations, standards, and best practicesm.