Job Description

Position:

Executive Assistant (Female)

Location:

Mumbai

Type:

Full-time, On-site

Role Overview:

We are seeking a

highly organized, confident, and resourceful Executive Assistant

to provide comprehensive administrative and operational support to

three senior-level executives

. The ideal candidate should be sharp, proactive, and able to handle a dynamic, fast-paced work environment with grace and professionalism.

Key Responsibilities:

Provide day-to-day executive support to the leadership team, ensuring seamless coordination across schedules, meetings, and communication. Manage complex calendars, travel itineraries, and appointments for all three executives. Prepare reports, presentations, and correspondence with a high level of accuracy and confidentiality. Coordinate internal and external meetings, conferences, and events. Maintain discretion and handle sensitive information with the utmost confidentiality. Serve as the point of contact between the executives and internal/external stakeholders. Track key deliverables, follow up on pending actions, and ensure timely completion of priorities. Assist in business communication, documentation, and data management. Support in office administration and coordination as required.

Requirements:

Female candidate only

(as per client preference). Bachelor's degree or higher in Business Administration or related field.

5-10 years of experience

supporting senior executives or leadership teams. Strong command of English (both written and verbal). Exceptional organizational, interpersonal, and communication skills. Smart, well-presented, and able to represent the office with professionalism. High emotional intelligence, discretion, and ability to multitask efficiently. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

Ideal Personality Traits:

Smart, poised, and confident. Strong decision-making ability. Excellent problem-solving and follow-up skills. High integrity and commitment to confidentiality. * Ability to work under pressure and manage multiple demands effectively.