Job Description

Executive Assistant (EA) to Founder & Managing Partner - JD (8-10 Years)

Education:

Bachelor's degree (minimum), diploma/certification in secretarial/administrative/management studies preferred.

Experience:

8-10 years in executive support, administration or secretarial role

Key Responsibilities

Executive & Document Management

Manage all correspondence, files, notes, drafts and documentation for the Managing Partner. Take dictations, prepare minutes, briefs and first-draft communications. Maintain organized physical and digital filing systems. Maintain updated contact databases, confidential information and digital/physical records.

Communication & Email Handling

Monitor, prioritize and respond to emails and calls across assigned IDs. Draft professional responses and maintain follow-up trackers. Coordinate communication with clients, vendors and internal teams.

Client & External Coordination

Conduct basic research on clients/prospects and prepare briefing notes. Coordinate with clients, third-party vendors and external partners for meetings and documentation. Support relationship building and follow-ups.

Social Media Support

Manage and update the Managing Partner's professional social media accounts. Coordinate with Internal/PR teams for posts, visibility and engagement.

Cross-Department Coordination

Act as the central point between the Managing Partner and internal departments (HR, Admin, Accounts, BD). Track tasks, deadlines and deliverables; ensure timely updates and closures.

Calendar & Scheduling

Manage all professional and personal schedules, meetings and appointments. Plan and coordinate both virtual and in-person engagements. Anticipate conflicts and optimize time management.

Travel & Logistics Management

Plan end-to-end domestic/international travel. Handle flight and hotel bookings, visa applications, ground transport, itineraries and travel packs.

Personal Assistance

Support the Managing Partner with select personal tasks, events, personal travel and coordination with household vendors--ensuring discretion and confidentiality.

Skills & Competencies

Excellent communication (English & Hindi), strong drafting skills. Proficiency in MS Word, Excel, PowerPoint and basic online research. Highly organized, detail-oriented, proactive and able to multitask. Strong professionalism, confidentiality and stakeholder coordination skills.
Job Type: Full-time

Pay: ?40,000.00 - ?60,000.00 per month

Ability to commute/relocate:

Okhla, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)
Experience:

Personal assistant: 5 years (Required)
Work Location: In person