Job Description

Job Summary

The Executive Assistant will provide

high-level, comprehensive administrative and secretarial support

to the senior executive(s) (e.g., CEO, Managing Director) of the C.P. Valves Industry company. This role is critical in ensuring the efficient operation of the executive office, managing key communications, and handling confidential information with the utmost professionalism and discretion.

Key ResponsibilitiesAdministrative and Calendar Management

Manage and maintain the executive's complex calendar, including scheduling appointments, meetings, and conferences, and proactively resolving scheduling conflicts. screen and direct all incoming

phone calls, emails, and correspondence

, prioritizing and responding to inquiries on behalf of the executive where appropriate. Maintain an organized and effective

filing and documentation system

(both physical and digital) for all executive-level records and confidential materials.

Communication and Reporting

Act as the primary

point of contact

and liaison between the executive, internal departments, external clients, vendors, and other stakeholders. Draft, proofread, and format professional

correspondence

(emails, letters, memos), reports, proposals, and presentations. Prepare

Meeting Agendas,

attend meetings, accurately take and distribute

minutes

, and follow up on assigned action items to ensure timely completion. Compile and manage

Monthly/MIS reports

and other data as requested by the executive. STRONG FOLLOW UPS WITH CUSTOMER AND VENDORS

Office and Financial Support

Prepare and process

expense reports

and manage petty cash for the executive office Assist in maintaining and monitoring the

office budget

and handling invoices or purchase orders related to the executive's functions. Ensure the executive's office is well-stocked with necessary supplies and operational equipment.

Confidentiality and General Support

Handle highly

confidential and sensitive information

with uncompromising integrity and discretion. Assist with

personal tasks and responsibilities

of the executive as needed, ensuring a smooth balance of their professional and personal schedule. Undertake special projects and assignments as directed by the executive.

: Executive Assistant (E.A.)

Industry:

C.P. Valves Industry (Manufacturing)

Location:

Mazjid

Working Hours:

10:00 am to 7:00 pm, Monday to Saturday

Requirements and Qualifications

Experience:

Proven experience (typically 3+ years) as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, preferably within the

Manufacturing or Industrial sector (Valves/Pipes a plus).

Education:

A Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Skills:

Expert proficiency

in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.

Exceptional organizational and time-management skills

, with the proven ability to multitask and prioritize tasks under pressure.

Outstanding written and verbal communication skills

in English (and local language, if applicable). High degree of

discretion, professionalism, and integrity.

Proactive problem-solver with a strong ability to anticipate needs and work independently. STRONG FOLLOW UP SKILLS
Job Types: Full-time, Permanent

Pay: From ?18,000.00 per month

Education:

Bachelor's (Preferred)
Experience:

E. A: 1 year (Preferred)
Language:

English (Preferred)
Work Location: In person