Job Description

About the role:

The Executive & Operations Assistant supports the firm's leadership team (Managing Partner, Partners, and Operations Manager) by providing high-level administrative, operational, and organizational assistance. This role ensures smooth day-to-day operations, supports attorney workflow, and contributes to internal process efficiency. The ideal candidate is detail-oriented, proactive, and capable of handling confidential legal and business information with discretion.

Key Responsibilities:

1. Executive Support

Provide comprehensive administrative support to partners and senior attorneys

Manage calendars, meetings, hearings, and appointments

Prepare briefing materials for internal and client meetings

Draft, proofread, and edit correspondence, memos, and reports

Coordinate travel arrangements, itineraries, expenses, and reimbursements

Act as a liaison between executives, clients, staff, and external stakeholders

2. Operations & Office Management

Assist with day-to-day law firm operations and workflow coordination

Maintain office inventory, supplies, and vendor relationships

Support implementation of firm procedures, policies, and operational improvements

Help onboard new employees, ensuring they have required tools and access

Coordinate internal meetings, training sessions, and firm events

3. Administrative Support

Organize documents, filings, and case materials

Manage electronic and physical filing systems

Support billing processes: time entry, invoice preparation, and client follow-ups

Assist in arranging documents for hearings, depositions, and client meetings

4. Communication & Client Coordination

Coordinate as a point of contact for scheduling and administrative matters

Communicate professionally with clients, courts, external counsel, and vendors

Handle incoming communications and direct inquiries appropriately

Ensure timely updates, follow-ups, and client service support

5. Project & Workflow Management

Track key deadlines, deliverables, and multi-attorney task lists

Support operational projects such as system upgrades, audits, compliance updates

Assist in preparing operational reports and performance dashboards

Ensure smooth coordination across departments and practice groups

Qualifications:

Education & Experience

Bachelor's or post graduate degree preferred (Business, Legal Studies, or related field)

6 plus years of experience as an Executive Assistant, Legal Assistant, or Operations Coordinator (law firm experience preferred)

Skills & Competencies

Strong understanding of legal office environments and terminology

Excellent written and verbal communication skills

Highly organized, with strong multitasking and prioritization abilities

Ability to maintain strict confidentiality

Problem-solving mindset and proactive approach

Strong proficiency with MS Office, Google Workspace, and legal practice software

Job Types: Full-time, Permanent

Pay: ?900,000.00 - ?1,800,000.00 per year

Benefits:

Health insurance Leave encashment Life insurance Paid sick time Paid time off Provident Fund
Work Location: In person