Job Description

The Executive Assistant is responsible for providing comprehensive support to the Co-founder and COO in managing the organization\xe2\x80\x99s operations, including support in regulatory compliances and administration. The Executive Assistant must be creative and enjoy working with a growing company. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The role is dynamic and amongst other things may include the following: POSITION RESPONSIBILITIES \xe2\x97\x8f EXECUTIVE ASSISTANCE \xe2\x97\x8b Managing the calendars \xe2\x97\x8b Regular follow up with various departments and teams for any outstanding matters \xe2\x97\x8b Regular Debrief on pending matters \xe2\x97\x8b Setting up and managing the wishes for special occasions of key employees, clients and contacts. \xe2\x97\x8b Following up, coordinating ongoing initiatives and getting them to a closure. \xe2\x97\x8b Making travel arrangements and detailed travel itineraries \xe2\x97\x8b Taking dictation and minutes and writing them up subsequently \xe2\x97\x8b Handling correspondence \xe2\x97\x8b Setting up and managing the wishes for special occasions of key employees, clients and contacts. \xe2\x97\x8b Producing reports and presentations \xe2\x97\x8b Carrying out any research. \xe2\x97\x8b Managing Reimbursements, basic accounts and coordination \xe2\x97\x8b Regular errands & General administrative tasks \xe2\x97\x8f OPERATIONS, MANAGEMENT \xe2\x97\x8b Assistance with any Documentation \xe2\x97\x8b Review Legal documents \xe2\x97\x8b Maintaining the current filing and database system, and looking for ways to improve current systems \xe2\x97\x8b Overview of compliance requirements and follow up\xe2\x97\x8b Overview of Facility management \xe2\x97\x8b Change management REQUIRED SKILLS \xe2\x97\x8f Proficiency in Excel & Spreadsheets \xe2\x97\x8f Good understanding of GSuite and its capabilities. \xe2\x97\x8f Ability to multitask and prioritise tasks \xe2\x97\x8f Excellent time management skills \xe2\x97\x8f Ability to take high level inputs and act on them \xe2\x97\x8f Well-developed organisational skills \xe2\x97\x8f Attention to detail \xe2\x97\x8f Great verbal and written communication skills \xe2\x97\x8f Professional discretion \xe2\x97\x8f Interpersonal, Critical thinking and Problem Solving skills \xe2\x97\x8f Project Management \xe2\x97\x8f Ability to understand & leverage technology
PREFERRED INDUSTRY EXPERIENCE Background in aviation, hospitality, IT, hospitals, etc.
ABOUT US BOT VFX is a renowned visual effects services company serving clients globally. With nearly 800+ team members, operations in Chennai, Coimbatore, Hyderabad, Pune and Atlanta, and over a dozen years of operating experience, the privately held company has enchanted clients with its mix of creative chops, scale, and distinctive, quirky culture. It\'s also the winner of four FICCI BAF awards, and has a wide list of fans from Los Angeles to London and Montreal to Wellington.

BOT VFX