Job Description

We are seeking a smart, proactive, and highly organized Executive Assistant / Personal Secretary to provide dedicated support to the Director of a reputed Medical Instruments & Pharma Export organization. This is a global role based in Chennai, requiring frequent international travel (up to 11 months per year) across the UK and USA. The candidate will handle all executive, administrative, and travel-related responsibilities while maintaining absolute confidentiality and professionalism.
Key Responsibilities:

• Manage the Director's daily schedule, meetings, travel plans, and communication.

• Accompany the Director on international and domestic business trips (primarily UK & USA).

• Coordinate travel logistics, visa processing, flight and accommodation bookings, and event arrangements.

• Act as a liaison between the Director and internal/external stakeholders.

• Prepare presentations, reports, correspondence, and meeting documentation.

• Maintain a high level of discretion, confidentiality, and professionalism at all times.

• Handle time-sensitive communication, task prioritization, and follow-ups efficiently.

• Oversee general administrative and coordination tasks during travel assignments.

Requirements

• Female candidate with 4-6 years of experience as an Executive Assistant or Personal Secretary to senior leadership.

• Excellent communication skills in English and Tamil (mandatory).

• Strong proficiency in MS Office (Word, Excel, PowerPoint) and digital communication tools.

• Prior exposure to international travel coordination and executive-level support preferred.

• Highly organized, detail-oriented, and capable of multitasking under pressure.

• Must hold a valid passport and be willing to travel internationally for extended duration.

Key Attributes:

• Smart, poised, and professionally presentable.

• Trustworthy and discreet, with strong interpersonal and coordination abilities.

• Adaptable and dependable during extensive global travel.

• Proactive, energetic, and committed to excellence in execution.

Skills Required