Company Name: VARITE India Private Limited

About The Client:
An American multinational digital communications technology conglomerate corporation headquartered in San Jose, California. The Client develops, manufactures, and sells networking hardware, software, telecommunications equipment, and other high-technology services and products. The Client specializes in specific tech markets, such as the Internet of Things (IoT), domain security, videoconferencing, and energy management. It is one of the largest technology companies in the world, ranking 82nd on the Fortune 100 with over $51 billion in revenue and nearly 83,300 employees.

About The Job:
Who will You do

• An Admin Assistant (AA) plays a critical role of managing multiple high-quality tasks

Essential Job Functions:

• Calendar Management:
  • Ensure that the calendar is always up to date and reflective of all the events including travel.
  • Based on the business requirement proactively reach out and set up meeting.
  • Prioritizing schedules. Working with different time zones across the globe.
  • Prepare relevant documents prior to the meeting wherever applicable, re-confirming the meeting ahead of time and follow up with executive post meeting for action items thereon.
• Travel Management:
  • Plan 6 months travel calendar proactively, make sure each trip is planned well in advance, obtain visa wherever applicable.
  • Work with the local team to firm up customer meetings and other internal meetings, ensure he has the briefing documents and meeting briefings ahead of the trip.
  • Take care of ground transportation and accommodation and other logistical support as required.
• Expenses Management:
  • Turning in expense reports and bills on time while staying tuned to ensure timely payments into the accounts.
• Business Events Management:
  • Organising Customer Visits, Executive visits, All Hands, Quarterly Business Reviews, Leadership summit, Executive Offsite etc,
• Meetings Management:
  • Managing leadership meetings \xe2\x80\x93 Setting the agenda, minutes of the meeting, following up on action items, setting up follow thru meetings communications as required
• Reports:
  • Generating HR management reports from internal Client tool\xe2\x80\x99s.
• Employee Engagement:
  • Be the go to person for the team, play active role in managing Centre wide activities like birthday celebrations, CSR and any other festive celebrations.
• Conduct research, prepare correspondence, expense and statistical reporting. Schedule travel, appointments and meetings.
• Supervise clerical staff.
• Screen phone calls, emails, mail and visitors; route and resolve information requests.
• Coordinates space and office organization, and special projects.
• 5 years of experience are required.

How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit Jobs In India \xe2\x80\x93 VARITE.

Unlock Rewards: Refer Candidates and Earn.
If you\'re not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you\'ll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE.

Experience Level Bonus Referral:



0-2 years
INR 5,000


2-6 years
INR 7,500


6+ years
INR 10,000

About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Equal Opportunity Employer:
VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.